Litigation Executive Assistant

Overview

Join to apply for the Litigation Executive Assistant role at PATENAUDE & FELIX, APC
. This is a full-time role to provide advanced administrative and paralegal support to our Legal Department and CEO. This position offers competitive pay, excellent benefits, and a collaborative work environment where your expertise and contributions are valued.

Since 1991, Patenaude & Felix, APC has grown into a multi-state civil litigation firm representing Fortune 500 clients across Arizona, California, Nevada, New Mexico, Oregon, Pennsylvania, and Washington
. We are committed to investing in our team’s growth and success.

• Health, dental, vision, and life insurance
• 401(k) plan with company match
• Paid time off and company holidays
• Mentorship and training from experienced litigation attorneys
• Opportunities for career growth within a well-established multi-state firm
• Collaborative and engaging team environment

• Draft, proofread, and finalize complex legal and corporate documents, including contracts, memoranda, resolutions, and correspondence
• Manage and organize legal files, databases, and contract repositories
• Coordinate contract review and approval processes, maintaining status reports
• Support corporate governance activities, including subsidiary records, annual filings, and board/committee materials
• Monitor key deadlines such as contract renewals, compliance filings, and litigation or regulatory timelines
• Manage attorney calendars, meetings, and travel; coordinate cross-departmental and executive meetings
• Process invoices, track legal spend, and assist with billing matters for outside counsel
• Prepare presentations, reports, and dashboards summarizing departmental activities
• Assist with compliance, audit, and risk management initiatives
• Maintain discretion in handling sensitive legal and business information
• Provide mentoring or guidance to junior administrative staff
• Monitor leases, licenses, and onboarding/offboarding of attorneys

• Education:
  
  Paralegal Certification, Legal Studies, or related field
• Experience:
  
  4–6 years of progressively responsible administrative experience, including at least 2 years supporting an in-house legal department or law firm
• Skills:
• Strong understanding of legal terminology, documents, and corporate processes
• Exceptional written and verbal communication skills
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience with contract management systems, e-billing platforms, or legal document management software
• Excellent organizational skills and attention to detail
• Ability to prioritize multiple projects and meet tight deadlines
• High level of discretion, professionalism, and sound judgment

Full-time | Onsite | Monday–Friday

We value your time, so our application process is quick and easy. If you feel that you are a great fit for this Litigation Executive Assistant role, please complete our 3-minute, mobile-friendly application
.

We look forward to meeting you!

Salary: $35 - $36 per hour