Lead Legal Assistant

Location: San Diego, CA (In-office Attendance Required 3-5 days per week)

Schedule: Full-time, Monday–Friday

Compensation: $120,000 Annually / $57.69 per hour + benefits

Reports to: Firm Administrator / Managing Attorney

About the Role: Rosing Pott & Strohbehn LLP (RPS) is seeking a highly experienced and organized Lead Legal Assistant (Process Development and Supervision) to:

NOTE:

This role is hands-on and operational. You will support attorneys and staff while also leading standards, training, and quality control for the legal assistant team.

Key Responsibilities:

• This is a full-time in-office position in our San Diego office.
• Provide case-related and professional support to designated RPS professionals.
• Design and implement firmwide procedures for Firm Processes.
• Supervise the implementation and usage of Firm Processes by RPS legal assistants.
• Provide training on Firm Processes.
• Maintain reliable systems for calendaring, ticklers, court rules compliance, and internal deadline management.
• Serve as a subject-matter lead for e-filing platforms, formatting, document management, and service requirements.
• Train, mentor, and support legal assistants (both in-office and remote), with day-to-day guidance and oversight of work quality and consistency.
• Coordinate with Firm Administrator to improve case intake, task routing, workflow, status tracking, identify bottlenecks and risk areas, and propose solutions that improve accuracy, speed, and accountability.

Qualifications:

• 7+ years of legal assistant experience (California litigation experience required, Arizona litigation experience preferred).
• Success building or improving workflows, SOPs, calendaring standards, or training programs.
• Strong knowledge of court filing/service practices and deadline management.
• Comfortable with supervision and giving clear direction, coaching, and quality feedback to peers.
• Proficiency with Microsoft 365, Net Docs, Foxit, Clio Legal Management, Clio Calendaring, Lawline, DMS, Arbitration, Federal, and State Court Filing Systems (Appellate Filings also preferred).
• High attention to detail, discretion with confidential information, and dependable follow-through.

What We Offer:

• Medical/dental/vision benefits (as applicable), paid time off, paid holidays, bereavement.
• Professional development and training support.
• Included (free) on-site parking in a locked and attached garage.
• Team environment that values team based culture and sustainable workload management.

Equal Opportunity:

We are an equal opportunity employer and consider qualified applicants without regard to protected characteristics under federal, state, and local law.