Purchasing Coordinator

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Summary The primary responsibility of the Purchasing Coordinator is to organize, purchase, and track materials and supplies needed to ensure the successful completion of projects. This role requires a strong problem solver and communicator who demonstrates diligence and urgency when responding to both customers and peers. The Purchasing Coordinator supports material availability, vendor coordination, and purchasing accuracy to ensure materials arrive on time and in accordance with project requirements.

Order materials and supplies efficiently, ensuring accuracy and timely delivery prior to scheduled installation. Coordinate with vendors to determine product availability, pricing, and terms of sale. Analyze product and delivery systems to assess present and future material availability. Participate in the development of specifications for products or substitute materials. Coordinate homebuyer material approvals with Design, when applicable. Ensure samples are available for designers and customers, when applicable.

Organize and schedule material returns with suppliers as needed.

Utilize ERP systems for placing orders, tracking materials, gathering information, and troubleshooting issues. Run, address, and complete daily purchasing and material reports. Ensure all required daily activities are completed accurately and in a timely manner with minimal supervision. Handle higher-volume locations and complex purchasing activity, as applicable.

Make informed decisions related to purchasing activities and upscale issues when necessary. Conduct root cause analysis on purchasing or material issues and recommend areas of improvement. Act as a subject matter/material expert when handling escalated purchasing issues. Take on special projects and support continuous improvement initiatives.

Assist with and conduct training for Purchasing Associates, as needed. Attend all required meetings and trainings. Work collaboratively with internal teams including Design, Operations, and Field partners.

Follow instructions and respond to management direction. Take responsibility for actions and keep commitments. Complete tasks on time or notify appropriate parties with alternative plans of action. Commit to extended work schedules when necessary to meet business goals. Follow all company policies and procedures. Perform other duties as assigned.

High school diploma or general education degree (GED) required;
Associate’s or Bachelor’s degree preferred. One or more years of related purchasing, materials, or supply chain experience; higher levels of experience support increased responsibility. Material resource planning and/or production control experience with Systems Application Process (SAP). Thorough knowledge of products used by the company as they relate to product installation.

Technical & Analytical

Skills:

Working knowledge of internet-based tools, spreadsheet and word processing software, and order processing systems. Basic technology skills, including MS Office Suite. Strong organizational skills to ensure accurate tracking of ordering and production information. Ability to perform in a fast-paced, deadline-driven environment.

Communication & Decision-Making:
Strong professional-level verbal and written communication skills. Ability to negotiate agreements between parties with different perspectives. Interpersonal skills to develop and maintain professional working relationships with builders, vendors, and internal teams. Ability to proactively identify, analyze, address, and resolve problems, conflicts, and issues. Exhibits sound and accurate judgment; explains reasoning for decisions, includes appropriate stakeholders, and makes timely decisions.

Work Style & Accountability:
High level of time management skills with the ability to prioritize and manage workload effectively. Ability to work independently while collaborating within a team…