Payroll Managger

Job Description

Posted Tuesday, February 10, 2026 at 8:00 AM

Career Opportunities with Neighborhood House Association

About NHA:

The Neighborhood House Association is a non‑profit organization. Head Start positions are funded in whole or in part by money provided through the State and Federal Government. Additionally, some Social Service Program positions may be funded in whole or in part through grant funds. Because positions and salaries may be funded through grants, and State and Federal funds ongoing employment will be contingent upon the continued receipt of these funds.

Our EEO Policy:

Neighborhood House Association is an equal opportunity employer (Minorities/Females/Disabled/Veterans). We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law. To read more about this, view the EEO is the Law poster and this EEO is the Law Poster Supplement.

Eligible employees receive the following benefits:

• 15 Holidays Days
• Paid Vacation and Sick Leave
• Tuition Reimbursement up $2,500
• 2 Personal Days
• Group Medical, Dental and Vision Insurance Agency-Paid Life Insurance and Long-Term Disability Insurance
• Live Well Program
• 4 Paid Days Annual Bereavement (Note Total of 5 days of bereavement leave per loss)
• Health and Dependent Care Flexible Spending Account (FSAs)
• Voluntary Benefits:
  Life and AD&D Accident, Short-Term Disability, and Critical Illness Insurance
• Free Employee Assistance Program (EAP)

Under the general supervision of the General Manager/CFO, the Payroll Manager administers and supervises the bi-weekly payroll functions of the organization, ensuring payroll is processed on time, accurately, and in compliance with federal, state, and local regulations; and guaranteeing accurate delivery of payroll paycheck distribution to the organization’s workforce.

The duties listed below are intended only as illustrations of various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position.

• Manages, implements, maintains, and reviews the organization’s bi-weekly payroll processing to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions;
• Manages all payroll functions within the organization’s HRIS system (i.e. payroll set-up, earnings codes, deduction codes, workers’ comp codes, employee payroll deductions, W-4 forms, direct deposit forms, 401k loan, etc.);
• Ensures accurate and timely processing of payroll updates, including new hires, changes to pay rates, status changes, and terminations;
• Prepares and maintains accurate payroll records and reports of payroll transactions;
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices;
• Manages, identifies and recommends updates to the organization’s payroll policies and procedures;
• Processes and reviews time keeping export file to resolve errors and ensures payroll checks are calculated in accordance with legal requirements and the organization’s policies;
• Verifies, reconciles, and edits the final payroll and reports; generates ACH file and live payroll checks;
• Processes and distributes payroll checks in accordance with the organization’s policies and procedures;
• Reconciles and submits bi-weekly tax deposits for federal and state with holdings;
• Submits bi-weekly 401 (k) contributions to the organization’s Plan Administrator;
• Manages and processes employee manual checks issued outside of the normal bi-weekly process (i.e. terminations, separations, wage adjustments, underpayments, etc.);
• Generates standard management reports on leave balances and project labor costs and provides the monthly accrued leave liabilities report to the assigned Fiscal personnel;
• Manages, calculates, and processes…