Grants Coordinator

Grants Coordinator

Are you interested in a position that allows you to make a difference in the lives of children, families and your community? We need someone who loves the process of organizing and is detail oriented to fill an important new position on our Institutional Giving Team.

• 12 vacation days to start
• 13 paid holidays
• 5 additional days of paid time off after Christmas Day through New Year’s Day
• Medical (one plan is free)
• Dental (free HMO option)
• Voluntary Vision Plan
• Acupuncture & Chiropractic care available with medical plans
• Pet Insurance
• Flexible spending account (Health & Dependent Care)
• Employee Assistance Program
• 403b plans for retirement savings (Traditional & Roth)
• 403b 3% employer contribution (fully vested)
• A welcoming work environment

Voices for Children is a respected, local nonprofit organization focused on fulfilling our mission to advocate for the needs of children in foster care. We consistently ranked in the top three CASA programs out of 1,000 nationwide. At Voices for Children you will enjoy a friendly, warm culture with generous benefits.

The Grant Coordinator reports to the Institutional Giving Manager and is an integral member of the Philanthropy team at Voices for Children. This position is essential to ensuring compliance with all institutional grants, including government and foundation funding. The Coordinator manages budgets, timesheets, attachments, reporting, and deadline tracking, while maintaining accurate grant documentation and data systems. Strong attention to detail, initiative, and the ability to manage multiple projects concurrently are critical.

Additionally, the role requires the ability to compose clear and concise narrative reports that effectively communicate grant compliance and program outcomes to funders.

The Grants Coordinator will support all aspects of the grant cycle from application to post‑award grant management with a focus on government grants. They will gather relevant data and research, prepare supporting attachments, including budgets and expenditure documentation. They will ensure all funder reporting is complete, accurate, and timely and work with staff across the organization to achieve grant compliance goals for each grant awarded to Voices for Children.

• Lead the submission process for institutional grant applications, ensuring all components, including narratives, budgets, and required attachments, are complete, accurate, and submitted on time.
• Develop and maintain systems for grant compliance and reporting across all institutional grants.
• Prepare and reconcile grant budgets in collaboration with the Finance team.
• Track expenditures and ensure proper documentation for audits, site visits, and funder requirements.
• Monitor reporting deadlines and submit accurate, timely reports.
• Maintain grant tracking performance metrics.
• Serve as liaison between VFC and funders for grant compliance‑related matters.
• Proactively identify grant compliance issues and resolve them.
• Assist with internal audits as needed.
• Complete mandated training and maintain accurate timekeeping records.
• Support the Philanthropy team during special events on occasion, as required.

• Complete all required training on time.
• Record daily time and/or leave in VFC’s timekeeping system and ensure accuracy.
• Participate in department meetings and organizational initiatives.
• Continually work to further the Mission and Vision of Voices for Children.
• Perform other duties and special projects as assigned by management.

• 2–3 years of experience in grant compliance, nonprofit finance, or related field.
• Knowledge of government and foundation grant administration.
• Strong organizational and financial management skills.
• Proficiency in the Microsoft Office Suite, with intermediate to advanced proficiency in Excel, and familiarity with grant/fund accounting systems.
• Demonstrated initiative, problem‑solving, and ability to manage multiple deadlines.
• Excellent communication skills for cross‑functional collaboration and coordination with external stakeholders.

• Experience with nonprofit compliance audits and…