Assistant Project Accountant

GCI is a premier commercial general contracting firm based in the San Francisco Bay Area. From innovative start-up offices to polished law firms to state-of-the-art labs, our mission is to build environments where people thrive.

The Assistant Project Accountant’s primary responsibility is to support the project accountants and project team regarding client invoices, payments, reports, and any other duties related to the project.

They will work closely with various Project Accountants to assist with compiling billings, collecting the required back up and supporting the accounting department on various projects and tasks.

This position can be based out of either of our offices ~ San Francisco
-or
- Mountain View. This is an in-office position.

• Bachelor’s degree in accounting or finance preferred or equivalent
• Critical thinking and Attention to detail
• Ability to work independently and collaboratively with others
• Reflect GCI Core Values – Fair, Grateful, Nimble and a Passion to Deliver
• Candidate must have the ability to multitask, prioritize, and organize efficiently
• Excellent communication skills, both verbal and written
• Technology skills, including Microsoft Office Suite. Advanced proficiency in Excel.
• Personable and Dependable

• Support all aspects of project accounting, including assisting with and preparing client billing, among other responsibilities as needed.
• Ensure the project is set up and maintained in Vista and in alignment with other software’s
• Reviewing vendor invoices accurately using commitments and within assigned timeline.
• Imports estimates, assist with job cost adjustments, ensure change orders are entered correctly
• Resolve any discrepancy with invoices with project team and vendors
• Assist and/or prepare client billings including collection and attachment of any required documentation (receipts, timecards, lien waivers)
• Collect and track compliance documents
• Collect aging receivables monthly, including responding to any client request for additional documentation required for release of funding
• Review timecard entries to jobs weekly if necessary
• Ensure correct match up of contract items with phase codes
• Review job reports periodically and flag any over budget or misclassified items
• Perform contract close on completed projects
• Assist AP in responding to vendor inquiries related to projects assigned
• Ad-hoc financial reporting as required by client, Accounting Department or PMs
• Clerical task and ad hoc reporting assigned by Controller/CFO

$70-$75k DOE

GCI is a premier commercial general contracting firm that specializes in tenant improvements, laboratories, base building renovations, and infrastructure.

From dynamic start-up offices to cutting-edge labs, our mission is to build environments where people thrive. We believe that small, nimble teams, close collaboration, and open communication are the keys to any successful construction project. And most of all, we believe in delivering our clients exceptional quality workmanship and unparalleled service, every time.

Our team lives and breathes our core values every day, which are:
Be fair;
Be nimble;
Be grateful;
Have a passion to deliver.

Founded in 1992, GCI has three offices in the Bay Area and serves industry leaders in Biotechnology, Environmental Services, Finance, Health & Wellness, Law, Media, Real Estate, Retail, Manufacturing and Technology.

GCI, Inc. is an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.