Accounts Payable

Makro Tech is an Information Management, Consulting and Technology Services company offering solutions that impact customers businesses by providing deep insights.

Established in 1996, we have been providing customized solutions using our deep domain expertise in several industries. Our dedicated industry experience and strong partnerships with leading technology vendors enable us provide true value
. Our domain experts deliver business-enabling solutions by leveraging a consulting-led, framework-based and research-driven approach across the industry value chain. Commitment to values, quality and long-term relationship with customers are all part of Makro difference.

Makro is a privately held company with branches in New Jersey, Illinois, Pennsylvania, California and international offices in UK, Germany, Switzerland, India, Singapore and Japan.

Job Description:

The Accounts Payable Processor is responsible for processing vendor invoices daily for timely payment; to help resolve and respond to customers' complaints and disputes; and assist with other department responsibilities.

Accounts Payable (A/P) is a key unit of the UCSF Medical Center Accounting Office. The mission of the UCSF Medical Center Accounting Office is to deliver full accounting services and when necessary, revise and update the interrelated automated systems and guidelines for the entire Medical Center.

The UCSF Medical Center A/P section is responsible for the timely payment of approx. 10,000.00 invoices per month, totaling $ 30, while adhering to complex policies and procedures regarding invoice processing and comprehend the intricacies of accounts payable, purchasing/receiving and general ledger systems and interfaces. A general description of the services includes: paying invoices for vendors, employee reimbursements, entertainment and travel requests as well as refunds to health insurance companies and patients.

In addition, the A/P office serves as the office of record for various A/P related documents and general ledger accounting. Members work daily with Purchasing, Receiving, UC Department, and vendor personnel.

The main function in the A/P department is to provide comprehensive payment service to all Medical Center Departments. The position requires that medical center vendors be paid in a timely manner and in accordance with all UC system wide policy, Generally Accepted Accounting Procedures (GAAP), and applicable laws. Knowledge is required of the various computer systems that make-up the processing of A/P in the Medical Center, including the On-Line Accounts Payable and Purchasing Systems:
Pathways Financial Management (PFM) and Pathways Material Management (PMM), processing refunds entered into an Access file and then uploaded into PFM, Microsoft Word, and Excel. In addition, present and explain to all Medical Center Personnel who are in need the University A/P policies and procedures.

• 40% - Process and evaluate vendor invoices daily by using the PMM and PFM software systems. While keying invoices, examine each for compliance with the assigned authorizing Purchase Order and overall A/P system guidelines. If necessary, electronically communicate required revisions to the original purchasing agent for action. Processors are responsible for accurate financial disbursement information so that departmental statements reflect the most available and current business information for accounting reports.
  
  Also, Processors ensure that the Medical Center maintains an outstanding relationship with key suppliers. Critical to this function is to make sure processed invoices stay within suppliers' payment terms while simultaneously meeting UCSF Medical Center fiscal deadlines and goals. Successful operation of these function takes into account appropriate payment discounts, tax accruals, freight charges, etc.
• 10% - Respond to vendor and department inquiries using PMM or PFM. Resolve customers' complaints and disputes in a professional manner. Monitor discrepant invoices, receipt of goods or services, and then recommend solutions. Work to minimize outside vendor credit holds, promptly answer vendor inquiries to prevent a backlog of calls, report emergency checks and other situations requiring supervisory intervention. Research departmental A/P ledger requests and inform the supervisor of needed journal entries.
• 30% - Open and distribute mail daily, as determined by the monthly and yearly business cycles. Process US and campus mail deliveries twice daily, date stamp, and then distribute to designated A/P employees Organize and then prepare check payment distribution according to particular mailing needs of the recipients, private vendors, UCSF Medical Center employees, and patients.
• 10% - Serve as a backup for operating the daily bar code labels program. Each has a unique voucher number and is generated daily for every 3 way matched invoice. Prepare invoices for electronic file imaging. These labels must be accounted…