Controller, Accounting, Financial Compliance

The San Francisco Museum of Modern Art is one of the largest museums of modern and contemporary art in the United States and a thriving cultural center for the Bay Area. We cannot imagine life without art; it inspires and connects us every day. Now more than ever, these connections matter and are aligned with our values
.

Inclusive
:
We strive to be a museum of many voices in dialogue.

Passionate
:
We believe working with art is more than a job or trusteeship - it's a way of life.

Brave
:
We are committed to approaching our work with courage and a sense of adventure, always ready to explore new perspectives.

Empathic
:
We aim to act like a person, not an institution.

Full Time, 35 hours/week, at least three days working onsite

• Oversee financial activities of the Museum including grants, general ledger, contributions, accounts payable, accounts receivable, payroll, month‑end close processes, reconciliations of all balance sheet accounts and preparation of complex journal entries to accurately capture endowment investment activities.
• Support the CFO in engaging the board’s audit committee around relevant and timely issues and trends in financial operating models and delivery.
• Direct year‑end financial close to ensure the timely preparation of financial statements in accordance with GAAP accounting standards.
• Develop processes to ensure that entries to the general ledger are booked correctly and are properly reflected on the financial statements.
• Assess current accounting operations with a process improvement mindset, offering recommendations to leverage technology, improve efficiency, and implement new processes where appropriate.
• Maintain internal control and safeguards for receipt of revenues, costs, and program budgets and actual expenditures.
• Manage temporarily and permanently restricted gifts and endowments, ensuring proper classification, tracking, and reporting in accordance with donor restrictions and applicable accounting standards.
• Ensure timely and accurate reconciliation between the general ledger and supporting systems, including the CRM and POS systems.
• Serve as a member of the Retirement Committee and ensure the museum’s retirement plans remain compliant with ERISA requirements. Manage, plan, and prepare ERISA financial statements and audit schedules; serve as a key point of contact for ERISA auditors.
• Manage the annual insurance renewal process, including data gathering, coverage analysis, and documentation. Serve as the primary liaison to the museum’s insurance broker.
• Leverage strengths of the accounting and payroll team members; help to clarify roles and responsibilities and develop and implement training programs in order to maximize and reach optimal individual and organizational goals.
• Create and promote a positive and supportive work environment.
• Serve as liaison and expert for accounting software. Coordinate issue resolution in conjunction with IT department and software vendor support. Conduct or coordinate training for new and upgraded accounting software.
• Comply and uphold all federal, state, and local laws by remaining knowledgeable about existing, new, and future legislation.
• Evaluate new accounting pronouncements and ensure accurate implementation of new accounting standards.
• Monitor and reconcile the endowment funds. Track unitizations and activities of all endowment funds.
• Serve as administrator for the museum’s corporate credit card program. Develop, implement, and enforce corporate card policies and procedures. Review and monitor card usage to ensure compliance with internal controls and organizational policies.
• Manage, schedule, and plan the annual external audit of the Museum’s financial statements and Workers’ Compensation. Review and/or prepare final year‑end reports, lead sheets, balance sheet reconciliations and supporting schedules in preparation for audit. Serve as main contact for auditors throughout the interim and year‑end audit process.
• Manage all audit and tax preparations and interface with external auditors for audit and tax compliance, including the Single Audit/A‑133 for federal funds, Board of Equalization (sales and use tax) audits,…