Accounts Payable Specialist San Francisco, CA

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a high-performing finance team in San Francisco, California. This long-term contract position is ideal for someone who enjoys detailed transactional work, collaborates well across departments, and takes pride in accurate payment processing. The person in this role will contribute to day-to-day accounts payable operations while also helping strengthen procedures and improve efficiency across related workflows.

Responsibilities:

• Coordinate with internal departments to obtain timely approval of invoices before payments are processed.
• Review invoices for accuracy, apply appropriate accounting codes, and allocate costs correctly across departments or entities.
• Manage twice-monthly payment runs, including check processing and electronic payments such as ACH transactions.
• Review employee expense reports and reconcile corporate credit card transactions to ensure adherence to company policies.
• Administer vendor onboarding for domestic and international suppliers, including validation procedures and maintenance of tax documentation such as W-9 and W-8 forms.
• Address inquiries from vendors and internal team members regarding payment status, account information, and payment discrepancies.
• Process banking transactions, including deposits, wire transfers, and the recording of cash activity moving in and out of company accounts.
• Support the accounting team with research requests, journal entries, and expense analysis as needed.
• Maintain fixed asset records through accurate data entry and assist with process improvement initiatives within accounts payable, including system enhancements such as Net Suite implementation.
• Support compliance and reporting requirements by assisting with 1099 filings, use tax reporting, and maintaining up-to-date accounts payable procedures.