Accounts Payable Specialist

Description

We are looking for an Accounts Payable Specialist to support a high-performing finance team in San Francisco, California. This Long-term Contract position is ideal for someone who enjoys detailed transactional work, collaborates well across departments, and takes pride in accurate payment processing. The person in this role will contribute to day-to-day accounts payable operations while also helping strengthen procedures and improve efficiency across related workflows.

Responsibilities:

- Coordinate with internal departments to obtain timely approval of invoices before payments are processed.

- Review invoices for accuracy, apply appropriate accounting codes, and allocate costs correctly across departments or entities.

- Manage twice-monthly payment runs, including check processing and electronic payments such as ACH transactions.

- Review employee expense reports and reconcile corporate credit card transactions to ensure adherence to company policies.

- Administer vendor onboarding for domestic and international suppliers, including validation procedures and maintenance of tax documentation such as W-9 and W-8 forms.

- Address inquiries from vendors and internal team members regarding payment status, account information, and payment discrepancies.

- Process banking transactions, including deposits, wire transfers, and the recording of cash activity moving in and out of company accounts.

- Support the accounting team with research requests, journal entries, and expense analysis as needed.

- Maintain fixed asset records through accurate data entry and assist with process improvement initiatives within accounts payable, including system enhancements such as Net Suite implementation.

- Support compliance and reporting requirements by assisting with 1099 filings, use tax reporting, and maintaining up-to-date accounts payable procedures.

Requirements

- Bachelor's degree in Accounting, Business, or a related field.

- 1 year of experience working with hedge funds and private equity firms.

- 3 to 4 years of hands-on experience in accounts payable or a similar accounting support role.

- Experience with invoice coding, payment processing, and accounts payable controls.

- Familiarity with Net Suite or a comparable accounting system.

- Proficiency in Microsoft Excel, Word, and Outlook for daily finance and communication activities.

- Strong organizational skills with exceptional attention to detail and accuracy.

- Excellent written and verbal communication skills, with the ability to work collaboratively with internal teams and external vendors.

- Experience with Concur, travel and expense management, or fixed asset software is preferred but not required.

** If you're interested in this position, please apply to this position and contact First and last name a - at - roberthalf - .com with your word resume and reference job #

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* Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan.

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