Principal Accounts Clerk 2 Job San Francisco area,California USA,Accounting

Principal Accounts Clerk 2

Under the direction of the Accounting Manager, the Principal Accounts Clerk 2's primary responsibility is to process and pay a high volume of vendor invoices and support the Accounting Team with a variety of related duties. This position is responsible for monitoring adherence to the Finance Department's policies related to processing expenditures. The Clerk will also have Journal Entry, compliance, and other operational responsibilities.

Duties and Responsibilities:

Primary facilitator for Accounts Payable email inbox.

Digitally sort invoices between Principal Accounts Clerk 1 and Principal Accounts Clerk 2 into the appropriate digital email inbox for record creation in Paper Save.
Address most queries in the Accounts Payable email inbox, and forward those to Clerk 1 that are their purview.
Dispatch, review, and log vendor invoices which fall under their responsibility. The clerk is responsible for ensuring that invoices are properly coded, approved, and ready to pay on a timely basis. Clerk 2 is also responsible for processing invoices in adherence with the Museums' business expense policies.

Provides backup for Accounts Payable tasks handled by the Principal Accounts Payable Clerk 1 when Clerk 1 is unavailable. This includes – but is not limited to:

Completing payment runs and issuing checks, wires, and ACH's as required.
Preparing and submitting compliance, including – but not limited to -- semimonthly EDD reports, annual 1099 filings, and California unclaimed property.
Review and approve Concur expense submissions at least weekly for adherence to all business and travel expense policies.

In coordination with and under direction from the Accounting Manager, review monthly US Bank corporate credit card transactions for adherence to museum business and travel expense policies. Download and prepare monthly journal entries in Financial Edge.

Weekly, follows up on all outstanding invoices in Paper Save to ensure invoices are processed timely.

Verifies vendor EIN#'s and TIN's using the IRS TIN Check system throughout the year as part of the new vendors set up process.

Orders cash for Admissions, Membership, and Registration, ensuring that properly approved, supporting documents have been received before placing orders.

Creates monthly and quarterly journal entries, and prepares reports and reconciliations as required.

Monitors Merchant Services Accounts with Wells Fargo & as well as Cybersource, the payment gateway for most Merchant Services Accounts.

Point of contact for training coders and approvers on use of Paper Save & Financial Edge.

Provides backup support for the Principal Accounts Receivable Clerk, including – but not limited to -- counts cash, deposits checks, and coordinates Loomis pickup and drop-off.

Special projects and other duties as assigned, including office supply ordering and Corodata offsite storage coordination.

Minimum Qualifications:

Education & Training:
Successful completion of high school diploma/GED, with additional courses in bookkeeping and/or accounting.
Work Experience:

Minimum 4 years of accounting and bookkeeping experience in general accounting, including Accounts Payable, Journal Entries, and reporting. Work in a museum or similar non-profit environment is desirable.

Knowledge, Skills and Abilities:

Prior experience with accounting application software required;
Blackbaud Financial Edge and Paper Save or similar software systems a plus.
Proficient in use of Google Suite and Microsoft Office suite products. Advanced Excel knowledge with experience using pivot tables and lookups.
Ability to work well with other staff members and courteously and clearly explain transactional details, both verbally and in writing.
Ability to individually prioritize tasks as well as coordinate work with other team members to meet specified deadlines.
Detail-oriented with a high level of accuracy.
Ability to satisfy deadlines and handle multiple tasks simultaneously.

Additional:

Schedule :
This position is eligible for a hybrid work schedule. Hybrid schedules are a minimum of 4 days a week onsite, with the understanding that schedules may change based on operational needs. The…