Accounts Payable Accountant, Capital Programs

San Francisco, California, United States

Position Title: Accounts Payable Accountant, Capital Programs

We're seeking an experienced Accounts Payable Accountant, Capital Programs to support large, heavy-civil infrastructure programs, including highways, roads, bridges, transit (both rail and bus), international airports, and water/wastewater projects delivered through both traditional and alternative methods. Your primary focus will be accounts payable for a major transit capital program, where accurate contractor and consultant payments, clean grant reimbursements, and audit-ready records keep construction moving and funding flowing.

Youll work directly with the chief financial officer and finance staff across the full accounts payable cycle and support month-end and year-end close, 1099 and sales and use tax reporting, and reporting to funding agencies.

This is a long-term, full-time, hybrid position (3 days per week on-site, with willingness to report up to 5 days per week as required), in the greater San Francisco Bay Area.

may include, but are not limited to, the following:

• Review contractor and consultant invoices and progress payment applications against contract terms, schedules of values, and supporting documentation before disbursement.
• Process progress payments, retention withholding and release, and change order payments, and track prompt payment deadlines to closure.
• Verify that expenditures are properly coded, authorized, allowable, and documented to contract terms and state and federal grant requirements.
• Process complex vendor invoices, employee expense reports, and payroll documents, and resolve voucher exceptions with multiple departments.
• Prepare cash receipt vouchers and month-end and year-end journal entries for accruals, corrections, and adjustments, analyze accrual accounts against budget, and reconcile accounts for periodic close.
• Prepare financial statements, general and subsidiary ledgers, and supporting schedules, maintain expenditure and budgetary control accounts, and post property tax, inventory, and debt service fund entries.
• Reconcile bank statements, petty cash accounts, and daily cash handling reports, and report variances in cash collections to management.
• Reconcile and prepare 1099 adjustments before issuance, and prepare and file quarterly sales and use tax returns.
• Prepare work papers, reimbursement support, and financial reports for federal, state, and local funding agencies, including reporting on grant-funded expenditures and monthly and quarterly performance reports.
• Maintain capital-funded payment files and fixed asset system input so records are complete and audit-ready.
• Analyze financial management system reports for accuracy, make correcting entries, and recommend procedure improvements.
• Interpret and apply agency policies and government regulations, provide technical support to project and department staff, and resolve accounting questions with vendors and outside agencies.

• Excellent written and verbal communication and interpersonal skills.
• Excellent multi-tasking and organizational skills.
• Collaborative mindset that fosters teamwork, trust, and positive relationships.
• Natural curiosity, problem-solving abilities, and a commitment to continuous improvement.
• Strong attention to detail and sound independent judgment when applying accounting standards, internal controls, and regulations.

• Bachelors degree in accounting, finance, or related field, or equivalent combination of education and experience.
• 2+ years of increasingly responsible professional accounting experience.
• Experience processing accounts payable, including complex vendor invoices, employee expense reports, and voucher exceptions,…