Senior Administrative Coordinator

.Senior Administrative Coordinator page is loaded## Senior Administrative Coordinator locations:
Remote (40) time type:
Full time posted on:
Posted Yesterday job requisition :
JR923
** About Audubon
** The National Audubon Society is a leading nonprofit conservation organization with 120 years of science-based, community-driven impact, dedicated to protecting birds and the places they need, today and tomorrow. Birds are powerful indicators of our planet’s health, acting as sentinels that warn us of environmental change and inspire action. Audubon works across the Western Hemisphere, driven by the understanding that what is good for birds is good for the planet.

Through a collaborative, bipartisan approach across habitats, borders, and the political spectrum, Audubon drives meaningful and lasting conservation outcomes. With 800 staff and over 1.9 million supporters, Audubon is a dynamic and ever-growing force committed to ensuring a better planet for both birds and people for generations to come. Learn more at  and on Facebook, Twitter and Instagram @audubonsociety.
** Position Summary**:

The Senior Administrative Coordinator is responsible for providing high-level administrative and operational support to one or more senior leaders within their assigned area.

The Senior Administrative Coordinator plays a vital role in ensuring the seamless operation of executive support functions through expert organization, communication, and coordination. This position requires a high level of professionalism, technical proficiency, and the ability to manage shifting priorities in a fast-paced environment. Acting as a central point of contact, the Senior Coordinator builds strong relationships across teams and with external partners while maintaining discretion and confidentiality.

A proactive mindset, strong attention to detail, and the ability to manage a broad range of responsibilities independently are essential for success in this role.

Remote within the US. Hybrid if near an Audubon office.

Compensation:

Salary range based on geo-differentials:* $27.00 - $30.00 / hour = National* $30.00 - $34.00 / hour = Alaska, CA (not San Francisco), Connecticut, D.C., Chicago, Oyster Bay, NY* $34.00 - $38.00 / hour = NYC (not Oyster Bay), San Francisco, Seattle
** Additional

Job Description
**** Essential Functions
*** Manage complex calendars for senior leaders, ensuring efficient scheduling and prioritization of meetings, travel, and deadlines.
* Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and itinerary management.
* Prepare and submit expense reports, process invoices, and reconcile purchasing card transactions in accordance with organizational policies.
* Track departmental budgets and assist with financial reporting and documentation as needed.
* Support meeting preparation by gathering materials, drafting agendas, organizing logistics, and conducting background research as needed.
* Attend meetings to take accurate notes, track action items, and ensure timely follow-up and completion of deliverables.
* Maintain organized administrative systems such as digital filing, document management, and tracking tools to optimize team efficiency.
* Serve as a liaison between leaders, staff, and external partners, ensuring timely and professional communication.
* Draft, proofread, and edit correspondence, reports, and presentations for internal and external audiences.
* Monitor and track team budgets, expenses, and project timelines, supporting financial and operational reporting needs.
* Develop preliminary drafts of standard contracts.
* Coordinate logistics for team meetings, retreats, and special events, including securing venues, managing catering, and handling technology needs.
* Maintain confidentiality and discretion in handling sensitive information, personnel matters, and organizational data.
* Assist with special projects and administrative initiatives as assigned, demonstrating flexibility and a proactive approach.
* Other job-related duties as assigned.
** Qualifications and

Experience:

*** Bachelor’s degree and 3 – 5 years of administrative experience supporting…