English Second Language Instructor; Temporary, Part Time Pool

Job Ad

The Gainesville Police Department is looking for organized and motivated applicants with record keeping experience to join their team!

We are now accepting applications to fill a Records Technician position which involves specialized clerical work in the department’s Records Section and is responsible for data entry and record keeping of criminal and civil records in accordance with state and federal regulations.

To be considered for this position you must have a high school or acceptable equivalency diploma and two years of clerical experience, one of which should be in records maintenance. It is preferred you have law enforcement record keeping experience.

May fill multiple positions. May establish an eligibility list.

This is clerical work in the departmental records section. CLASSIFICATION STANDARDS Positions allocated to this classification report to a designated supervisor and work under close supervision. Work in this class is distinguished from higher classes by its lack of supervisory responsibility and from lower classes by its emphasis on records keeping.

Graduation from high school or possession of an acceptable equivalency diploma, and two years of clerical experience one of which should be in records maintenance.

Depending on area assigned:
Must obtain state certification for NCIC/FCIC computer system within six months of employment.

Typing at a speed acceptable to department needs may be required. Transcription from machine dictation at a speed acceptable to department needs may be required. Word processing, spreadsheet, and data management experience may be required. May be required to work shift work.

• Performs various clerical activities to recover and store records data.
• Performs duties associated with teletype National Crime Information Center / Florida Crime Information Center (NCIC/FCIC) functions.
• Enters, exits, and modifies records in the state and national databases.
• Prepares documents for filing, public records viewing, and copying.
• Maintains files and records and creates reports.
• Interacts with the general public, City administration and employees to produce records as required by the Florida Public Records Act.
• Process Affidavits, public records requests, subpoenas, or similar documents.
• Interacts with City Attorney’s office to store and retrieve documents.
• Receive cash payments for records and reports. Prepares reports of cash received.
• Processes traffic tickets and payments.
• Perform statistical and record keeping functions.
• Acts as a receptionist. Gives general information concerning regulations and office procedures.
• Types from copy, rough draft, or general instructions material relating to activities in the records section.
• Operates office machines and appliances.
• Performs work found in the Office Assistant classification.
• Attends work on continuous and regular basis.

• Transcribe reports from dictating machine to typewritten copy.
• Help cross train new employees.
• May be required to work with, or have access to, information or documents pertaining to criminal investigations, especially those dealing with drug-related activity.
• Performs other related duties as assigned.

• Knowledge of office practices and procedures, business English, spelling, and commercial arithmetic.
• Knowledge of computers and relevant software.
• Ability to maintain complex clerical records and prepare reports from such records.
• Ability to work effectively with coworkers and the general public.
• Ability to communicate effectively, both orally and in writing.