Administrative Team Assistant

This role sits within ICONIQ Investment Management, which delivers exceptional investment portfolios by harnessing the differentiated capital and strategic strength of the ICONIQ community. We are seeking a sharp, proactive Administrative Team Assistant to support the Family Office team in our San Francisco office.

• Provide day-to-day administrative support to senior leaders, in partnership with the team’s Senior Executive Assistant
• Manage multiple high-volume, frequently changing calendars across time zones
• Coordinate internal and external meetings, team events, and social activities with a thoughtful, proactive approach
• Process expense reports accurately and in a timely manner
• Update and maintain information in Salesforce and other internal systems
• Support ad hoc projects and broader team initiatives as needed

• 3+ years of experience providing administrative support to multiple individuals
• Experience working in a fast-paced, evolving environment with changing priorities
• Comfortable collaborating within a team-based support model
• Strong organizational and time management skills with the ability to juggle multiple requests
• Clear, professional communication style and sound judgment when handling sensitive information
• Proactive mindset with a willingness to step in and support where needed
• Advanced experience using Outlook; experience with Salesforce or similar systems is a plus
• California notary designation is a plus

• Comprehensive Medical, Dental and Vision Insurance.
• Life and disability insurance coverage as well as family and wellness benefits including mental health benefits, fertility benefits, and back-up childcare.
• A matching 401(k) program.
• Commuter Benefits program.
• Stipends to support wellness and hybrid working arrangements.
• We support employees who wish to pursue professional designations/certifications and offer tuition reimbursement in addition to an allocation for books and other supplies needed for an individual's coursework.
• Smart-casual dress code.

Applicants are expected to work onsite in our San Francisco office in accordance with our hybrid working policy.

ICONIQ is required by law to include a reasonable estimate of the compensation range for this role. Compensation decisions consider multiple factors, including skills, experience, and business needs. ICONIQ applies a total rewards philosophy that considers all elements of pay and benefits. A reasonable estimate of the current pay range is $43.27 to $45.67 per hour, overtime eligible; $90,000 – $95,000 annualized, based on a standard 40-hour workweek for 52 weeks, together with the benefits listed above.