Executive Assistant to Founding Partner

Executive Assistant to Managing Partner – Law Firm (San Francisco)
Hours:

Monday–Friday, 8:30am–5:30pm

We’re partnering with a nationally recognized, purpose-driven plaintiffs’ law firm seeking an experienced Executive Assistant to support its Managing Partner. This is a senior, high-trust role in a fast-paced litigation environment — ideal for someone who thrives as a true gatekeeper and takes pride in keeping leadership operating at peak performance.

This role centers on execution, judgment, and reliability. You’ll manage the flow of your executive’s day, anticipate needs, and ensure priorities move forward without friction.

Executive & Administrative Support

• Own a complex and dynamic calendar — scheduling meetings, calls, depositions, and court hearings
• Anticipate conflicts, manage last‑minute changes, and resolve issues before they escape
• Prepare briefing materials, agendas, notes, and follow‑ups
• Act as primary gatekeeper and point of contact for all inbound communications
• Draft and edit professional correspondence and documents

• Coordinate domestic and international travel (flights, hotels, ground transportation, itineraries)
• Manage expenses and reimbursements accurately and on time

• Maintain digital and physical filing systems
• Handle mail and document production (scanning, filing, copying)
• Provide word processing, spreadsheet updates, and presentation support
• Support office operations and welcome visitors
• Troubleshoot urgent issues as they arise

• Partner with the estate manager on personal coordination
• Organize internal events, leadership dinners, and firm gatherings
• Support special projects as needed

• 5+ years of Executive Assistant experience, ideally in a law firm or professional services environment
• Confident, polished, and well‑spoken — comfortable representing senior leadership
• Naturally proactive and anticipatory — you stay two steps ahead
• Highly organized and detail‑driven, with excellent follow‑through
• Calm under pressure and adaptable when priorities shift
• Discreet and trustworthy with sensitive information
• Strong writing and communication skills
• Comfortable serving as a firm gatekeeper

• Legal background strongly preferred
• Typing speed of 75 WPM with high accuracy
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Adobe Acrobat
• Excellent grammar, proofreading, and professional correspondence skills