Contract Administrator III - Los Angeles, CA

Contract Administrator III (

Work Location:

Los Angeles, CA)

The Contract Administrator reports to the Project Controls Manager. The successful candidate will have proven contract administration experience with complex, multi-phase, multi-million-dollar construction and/or renovation projects. Performs a broad range of contract administrative duties, including procurements, billings, insurance, badging, and compliance.

• Assist LAWA with planning of procurements and setting pre‑award schedules for contracts including Board actions.
• Assist in coordination of Pre‑Bid/Proposal Meetings to present the Project and RFB/RFP to potential bidder/proposers.
• Prepare drafts of RFP/RFB addenda for LAWA to review, finalize, and distribute to Plan holders.
• Prepare draft award recommendations and Board reports.
• Conform final contract documents.
• Prepare required reports and contractual correspondence.
• Attend various meetings, including pre‑bid proposal and post‑bid proposal debriefings.
• Assist in Contract standardization process.
• Monitor all aspects of contract compliance.
• Assist in resolving problems and disagreements between contractors and LAWA.
• Review contractor invoices for contractual compliance.
• Conduct closeout actions upon contract completion such as final audit, payment, etc. under the direction of LAWA personnel.
• Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled and controlled.
• Prepare Change Documents, Task Orders and Change Orders.
• Route Change Documents for signature and track status.
• Create and distribute change reports and analysis.
• Support the project management team in maintaining timely and effective change support processes, procedures and systems.
• Lead the development and maintenance of any periodic (daily, weekly, monthly) status reports to keep management and/or owner informed of change progress.
• Ensure that changes properly encumber contractual capacity and budget.
• Coordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents.
• Assist with implementation of trend and change support programs.
• Contribute to the advancement of ADP's goals through commitment to productive collaboration with all stakeholders.
• Maybe required to work past regular work shift.

• Microsoft Office Suite
• Adobe Acrobat
• Large‑scale construction management type software such as PM Web, Primavera etc.

• Minimum of 10 years of relevant experience in administration of commercial/government contracts.
• Must have a self‑starter attitude with proactive, results‑oriented focus; and willing and capable to assume additional responsibilities.
• Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions.
• Proven accuracy, reliability and completeness in job accomplishment.
• Effective oral and written communication skills.
• Must be able to interface with a variety of people with different technical levels and educational backgrounds.
• Must be detail oriented and highly organized.
• Must be able to produce accurate and timely results while maintaining a customer service attitude.
• Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred.
• Experience in alternative project delivery methods including Guaranteed Maximum Price (GMP) and Construction Manager at Risk (CMAR) and Design Build preferred.
• Experience supporting Multiple Award Task Order Contracts.

• A Bachelor's degree in engineering or business related field, as well as training in procurement, contract, construction and commercial law.
• Experience with project management software preferred.