Executive Assistant

Reports to: Senior Manager, Executive Support FLSA STATUS: Non-Exempt Position Summary

The Executive Assistant plays a critical role in supporting senior leadership by providing proactive, high-impact administrative and operational support. This role partners closely with one to three senior leaders to manage priorities, coordinate schedules, anticipate needs, and ensure effective follow-through on key initiatives. The Executive Assistant also supports day‑to‑day operational needs to help ensure the organization runs smoothly and efficiently.

• Support one-three senior level executives
  • Own day‑to‑day inbox management, triaging messages, drafting responses, flagging priorities, and tracking deadlines to ensure timely follow‑through on commitments
  • Partner closely with executives to establish and maintain an effective time‑management rhythm, proactively supporting planning, prioritization, and execution
  • Anticipate needs, identify potential issues before they arise, and propose solutions, operating with sound judgment, discretion, and a high degree of professionalism
  • Plan, coordinate, and strategically manage executive calendars, balancing competing priorities and ensuring schedules are realistic and respected
  • Serve as a proactive, solutions‑oriented thought partner, with excellent written, verbal, and practical problem‑solving support
  • Serve as a primary point of contact between senior leaders and internal teams, leadership, and external partners, exercising sound judgment as a gatekeeper when appropriate
  • Arrange and manage travel logistics and itineraries as needed
• Event/Meeting Planning
  • Ensure leaders are fully prepared for all meetings by confirming logistics, clarifying objectives, and gathering and organizing necessary materials in advance
  • Prepare, edit, and format materials such as slides, memos, reports, and other documents to support operational reviews, leadership meetings, and decision‑making
• Project Management
  • Act as a central point of coordination for the Operations team by scheduling team meetings, setting agendas, capturing action items, and tracking follow‑ups
  • Track key initiatives, deadlines, and deliverables aligned to leadership priorities, following up proactively to ensure progress and completion
  • Support cross‑functional coordination by aligning schedules, tracking timelines, and surfacing dependencies

• 4+ years of experience providing administrative support to senior level staff
• Experience calendaring in multiple time zones
• Ability to prioritize and be flexible in a fast‑paced, constantly evolving, and collaborative environment
• Ability to meet strict deadlines
• Mastery of Microsoft Office tools such as Outlook, Excel, Word, and Power Point
• Advanced written and verbal communication skills
• Excellent customer service
• High attention to detail
• Strong project management skills
• Strong commitment and understanding of confidentiality, as well as experience with VIP guests across multiple sectors
• Interest, passion, and commitment to reducing climate change

We provide a salary commensurate with qualifications and experience. The target salary range is $97,100 to $107,100. This role is required to be in office one to three days a week. Equity is incredibly important to the organization, and a pay audit for equity is completed annually.

This role is done primarily in an office environment. An employee must be able to satisfy the following physical requirements with or without a reasonable accommodation.

• Remain in a stationary position (at a desk) for at least 75% of the day
• Use hand and fingers to type
• Frequently communicate via phone or video and email and must be able to communicate using those methods.

• Up to 100% of premium paid for medical, dental, and vision
• Short term and long term disability insurance
• Company sponsored life insurance and voluntary life
• Carrot fertility and family planning benefits
• Student loan repayment assistance
• 401k retirement plan with a company match contribution
• Annual professional development budget
• Internet, cell phone, and health & wellness reimbursement
• 14 paid holidays and four weeks of paid time off…