Workplace Operations Coordinator On-Site SF San Francisco

Workplace Operations Coordinator (Contract, On‑Site SF) About World Labs:

We build foundational world models that can perceive, generate, reason, and interact with the 3D world — unlocking AI's full potential through spatial intelligence by transforming seeing into doing, perceiving into reasoning, and imagining into creating.

We believe spatial intelligence will unlock new forms of storytelling, creativity, design, simulation, and immersive experiences across both virtual and physical worlds.

We bring together a world‑class team, united by a shared curiosity, passion, and deep backgrounds in technology — from AI research to systems engineering to product design — creating a tight feedback loop between our cutting‑edge research and products that empower our users.

• Coordinate and schedule interviews between candidates and hiring teams, managing complex shifting calendars
• Maintain applicant tracking system (ATS) by updating candidate records, tracking pipeline metrics, and ensuring data accuracy
• Support new hire onboarding processes including background checks, offer letter preparation, and first‑day logistics.
• Serve as the primary point of contact for candidates throughout the recruitment process, providing timely updates and excellent candidate experience throughout the process

• Manage day‑to‑day office needs, including supplies, vendor relationships, and general organization
• Track and follow up on partnership care packages and similar initiatives
• Help plan and execute team events, off‑sites, and company gatherings

• Take on special projects as they arise in a fast‑moving startup environment
• Identify opportunities to improve processes, systems, organization, and daily operations
• Jump in where needed to help the team run smoothly

• 1–3 years of administrative, operations, coordinator, or similar experience (or equivalent experience through internships, startups, non‑traditional backgrounds, or fast‑paced environments)
• Strong organizational skills with sharp attention to detail and follow‑through
• Clear, timely, and professional written and verbal communication
• Comfort with ambiguity, changing priorities, and a “no task too small” mindset
• Tech‑savvy and curious, with confidence in navigating digital tools and figuring things out independently
• Sound judgement and discretion when handling confidential information
• Collaborative, proactive, and genuinely curious about how a growing startup operates
• An inquisitive mindset and interest in business operations, people, and how teams work

• This is a full‑time, on‑site role based at our San Francisco office. The regular schedule is Monday through Friday, with occasional weekend availability required based on business needs. This position is not eligible for remote or hybrid work.

• Proactive Problem Solver: You notice what’s broken before anyone flags it, follow through without being asked, and take pride in the details that keep a team running.
• Force Multiplier: You just don’t complete tasks - you make the people around you better by keeping them organized, anticipating what’s next, and ensuring nothing slips through the cracks.
• Fearless Innovator: You thrive on challenges and aren't afraid to tackle the impossible.
• Resilient & Adaptable: You get energy from making things work. You thrive in fast‑paced environments, and adapt well when priorities shift on a dime.
• Collaborative Spirit: You build trust through reliability, follow‑through, and a “no task too small” mindset. We're building something bigger than any one person and need team players who can harness the power of collective intelligence.
• You’re excited by the pace and unpredictability of a startup and want to grow your career alongside a world‑class team working on technology that matters.

We're hiring the brightest minds from around the globe to bring diverse perspectives to our cutting‑edge work. If you're ready to work on technology that will reshape how machines perceive and interact with the world,
World Labs is your launchpad.

Join us, and let's make history together.

World Labs is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected under applicable law. We welcome all qualified applicants and are committed to providing reasonable accommodations throughout the hiring process upon request.

In accordance with California law, we disclose the following:

Pay Range

$36‑$60 per hour, commensurate with experience and qualifications. This is a temporary contract position.

Salary History

Consistent with California’s Equal Pay Act, we do not request or consider prior compensation in determining offers.

Accommodations & inquiries: talent