Senior Executive Assistant

About Airwallex

Airwallex is the only unified payments and financial platform for global businesses. Powered by our unique combination of proprietary infrastructure and software, we empower over 200,000 businesses worldwide – including Brex, Rippling, Navan, Qantas, SHEIN and many more – with fully integrated solutions to manage everything from business accounts, payments, spend management and treasury, to embedded finance at a global scale.

Proudly founded in Melbourne, we have a team of over 2,000 of the brightest and most innovative people in tech across 26 offices around the globe. Valued at US $8 billion and backed by world-leading investors including T. Rowe Price, Visa, Mastercard, Robinhood Ventures, Sequoia, Salesforce Ventures, DST Global, and Lone Pine Capital, Airwallex is leading the charge in building the global payments and financial platform of the future.

If you’re ready to do the most ambitious work of your career, join us.

We hire successful builders with founder‑like energy who want real impact, accelerated learning, and true ownership. You bring strong role‑related expertise and sharp thinking, and you’re motivated by our mission and operating principles. You move fast with good judgment, dig deep with curiosity, and make decisions from first principles, balancing speed and rigor.

You’re humble and collaborative; turn zero‑to‑one ideas into real products, and you “get stuff done” end‑to‑end. You use AI to work smarter and solve problems faster. Here, you’ll tackle complex, high‑visibility problems with exceptional teammates and grow your career as we build the future of global banking. If that sounds like you, let’s build what’s next.

About the team

The People & Talent (P&T) team at Airwallex is dedicated to attracting and developing the brightest and most ambitious minds to drive our company forward. We focus on creating a positive and inclusive work environment that fosters growth and innovation. Through innovative programs, strategic HR initiatives, and a deep understanding of our people's needs, we cultivate a collaborative and engaging environment that fuels Airwallex's continued growth and success.

What you’ll do

The Executive Assistant will provide support to the Americas‑based senior leadership, primarily the VP, Financial & Strategic Partnerships. Acting as the trusted liaison between these executives and their internal/external stakeholders and teams, you will work to ensure that they are able to focus on priority work by leveraging your exceptional organization, communication, and administrative skills to triage and prioritize incoming requests.

The role offers a diverse set of responsibilities, as you will also partner with local and global teams to ensure the smooth running of internal events, launch of new initiatives, and onboarding of new starters; you will also provide contingency support for reception and office tasks, as needed.

This role is based in San Francisco.

Responsibilities:

• Manage and coordinate calendars for multiple senior leaders across different time zones
• Run team meetings and help with large company meetings such as all hands, offsites etc
• Design, implement and support the execution of mechanisms to help the teams of the executives supported operate more efficiently and effectively (e.g., trackers/status reports, Airwallex partner POC mappings, internal/external QBRs)
• Act as the point of contact for internal/external stakeholders requiring time and or action from the respective executives
• Proactively coordinate internal and external meetings inc. agenda preparation, venue and technology, documenting minutes, etc.
• Confirm travel arrangements, including (but not limited to) flight and hotel bookings, transfers, visa coordination, and other local requirements
• Prepare and/or distribute internal communications on behalf of the executives (to include management of team distribution lists)
• Coordinate company and team events (e.g., sales kickoffs, EOY parties, etc.)
• Assist in preparing documents and presentations
• Manage invoices and expenses
• Assist with the coordination of new workplace initiatives
• Occasionally help with reception, office…