Executive Assistant to CEO

Title:

Executive Assistant to the CEO of Global Venture Capital Firm

Location:

Hybrid | Split between SF & Atherton

We are seeking an exceptional Executive Assistant to support the CEO of a leading global venture capital firm. This is a mission‑critical role for a fast‑moving, high‑stakes environment—ideal for someone who thrives in proximity to influence, complexity, and constant change.

You’ll sit within the Office of the CEO, a small, tight‑knit team that operates as the nerve center of the firm. The CEO is deeply engaged across investments, portfolio companies, and a family office, with a schedule that changes by the hour. This role requires speed, discretion, strong judgment, and a steady presence amid intensity.

This is a true right‑hand EA role, with close coordination across time zones and partnership with another senior EA based internationally.

Key responsibilities include:

• Heavy, high‑volume calendar management for an extremely busy CEO with overlapping priorities and frequent changes
• Proactively managing scheduling conflicts, anticipating bottlenecks, and protecting the CEO’s time and energy
• Coordinating complex domestic and international travel (private and commercial)
• Acting as a thoughtful gatekeeper—filtering information, prioritizing requests, and presenting decisions clearly and concisely
• Supporting personal and family‑office‑related needs in close collaboration with internal teams
• Staying one step ahead: noticing issues before they arise and solving them quickly, often without direction

• You move fast
  , and you’re comfortable making smart calls in motion.
• You demonstrate excellent judgment and empathy
  , especially when managing an intense, demanding schedule
• You think holistically about the CEO’s day, week, and travel—flagging overbooking, building in recovery time, and handling details that allow them to operate at peak performance
• You remain calm, discreet, and solutions‑oriented, even when plans change at the last minute

• Proven experience supporting a highly visible, high‑performing executive CEO within the finance industry
• Exceptional organizational and prioritization skills
• Ability to operate with discretion, confidence, and minimal direction
• Comfortable working across time zones and with senior stakeholders
• Anticipatory by nature—you see around corners and act before issues evolve
• Maintains a 24/7 mentality with quick response rate
• Flexible to work between SF and Atherton office locations based on executive's needs

This is a rare opportunity to work at the center of a globally influential firm, supporting a CEO who moves quickly and expects the same.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: