Executive Assistant

Based in San Francisco, Tempest Advisors provides professional philanthropic consulting services to Sea Change Foundation and Sea Change Foundation International. Tempest consulting support is focused on the serious threat posed by climate change and the role of philanthropy in climate mitigation. The Tempest team is high performing, collaborative, and mission driven. We foster a pragmatic, solution-oriented culture and a willingness to develop creative approaches to addressing climate change.

Key Responsibilities

• Provide calendar management and organize a fast-paced set of activities for multiple calendars focused on the Executive Director and Deputy Director, including scheduling internal and external meetings, coordinating with partner organizations and grantees.
• Book travel arrangements and manage travel-related expenses.
• Handle highly confidential and non-routine information with the highest levels of professional standards and attention to detail.
• Support philanthropic events, including managing vendor contracts, on-site logistics, catering, and other logistics as needed.
• Support Tempest Advisors  organization budget process, grant recommendations and production process, annual planning, professional development and speaker series.
• Manage accounts payable and vendor relationships.
• Produce professional, accurate, and polished documents generated or required by staff members in a timely manner; create and develop visual presentations as needed.
• Greet guests professionally and hospitably, supporting guests as required.
• Manage logistics of staff and client meetings.
• Manage monthly expense reporting for the Tempest Advisors team.
• Provide backup support for the Tempest team, liaising with suite-wide administrative staff and leadership to ensure seamless inter-office communications and share administrative duties as assigned.
• Maintain accurate and current electronic and paper files and keep the office organized; set up systems to enable effective operations.
• Conduct, synthesize, and report on basic research as required by the staff.
• Manage special projects and other duties as assigned.

• At least five years of executive assistant experience.
• Highest level of integrity, ethics and professionalism.
• Excellent judgment and professional maturity.
• Adept at managing multiple calendars with heavy scheduling and frequent changes.
• Ability to work independently, multi-task, and prioritize to meet deadlines and complete projects.
• Ability to operate effectively in a fast-paced and multi-faceted environment, while maintaining discretion and confidentiality.
• Excellent organizational skills, including systems to track near-term priorities and long-term projects.
• Detail-oriented with excellent verbal and written communication skills.
• Team player with the ability to work and coordinate with team members and assistants to provide seamless support to the team.
• Ability to adapt to different management and working styles.
• Committed to excellent, proactive service to the team.
• Proficiency with Microsoft Office and Outlook; familiarity with Salesforce, Expensify, and  preferred.