Brokerage Services Coordinator

Job Description

Newmark Group, Inc. (Nasdaq: NMRK) together with its subsidiaries (“Newmark”) is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue‑chip companies. Combining the platform’s global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum.

For the twelve months ended September 30, 2025, Newmark generated revenues of over $3.1 billion. As of September 30, 2025, Newmark and its business partners together operated from approximately 170 offices with over 8,500 professionals across four continents.

We are seeking a proactive and highly organized Brokerage Services Coordinator to support a dynamic, fast‑paced commercial real estate capital markets team based in San Francisco. This role plays a critical part in keeping our team running smoothly by managing schedules, coordinating logistics, and supporting key operational and client‑facing tasks. The ideal candidate is detail‑oriented, resourceful, and comfortable handling multiple priorities with discretion and efficiency.

• Support Capital Markets groups based in San Francisco, CA, including investment sales, debt, and retail sales teams
• Project management across multiple groups, including marketing, analysts, and brokers, to ensure project deadlines are met
• Manage complex and often challenging calendars and scheduling for senior executives, including internal and external meetings, client appointments, and property tours
• Coordinate domestic and occasional international travel logistics for three executives
• Track revenue and expenses related to deal flow and marketing budgets
• Prepare and process deal‑related invoices and coordinate deal closings using internal Newmark systems
• Submit vendor invoices through Coupa and track cost‑recovery issues with Newmark Corporate
• Coordinate with clients to arrange and manage meetings
• Assist in organizing and scheduling investor property tours
• Maintain and update various internal databases
• Manage select personal information and administrative tasks for senior executives
• Design, prepare, and write content for pitches, presentations, and property marketing collateral
• Create and manage listing websites, marketing campaigns, and sold announcements
• Write and manage press releases for closed deals, working closely with Corporate Communications to distribute
• Stay ahead of design and marketing trends to help generate brand awareness and maintain a competitive edge
• Coordinate with third‑party vendors for photography, video/aerial footage, and virtual tours for listings
• Follow Newmark branding guidelines to ensure consistency across all marketing materials
• Perform other administrative duties as needed

• Excellent communication, organizational, and time‑management skills.
• Superior grammatical and writing abilities.
• Knowledge of Adobe Creative Cloud Suite (preferred)
• Exceptional working knowledge of Microsoft Office 365 (particularly Outlook, PowerPoint, Word, and Excel)
• Knowledge of Oracle and Coupa platforms (preferred)
• Ability to prioritize, multitask, and meet tight deadlines
• Experience creating marketing pitches, presentations, property marketing collateral, websites/landing pages, digital and print advertisements, and social media marketing
• Ability to convert research‑based data into visually compelling stories for presentations, market updates, infographics, and graphs

• Experience level: 2–4 years preferred; entry‑level candidates will be considered for the right fit
• Knowledge of the commercial real estate industry
• Strong troubleshooting and problem‑solving skills
• Ability to work independently and collaboratively
• Experience with RCM or other database/real estate management programs
• Proficiency with both Mac and PC platforms
• Knowledge of Ceros (preferred)

$75,000-$90,000 annually

Normal working conditions with the absence of disagreeable elements.

Note:

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including sexual orientation and gender identity), national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.