Financial and Administrative Analyst

Job Summary

Dean's Office – Full Time

Financial and Administrative Analyst will play a critical role in the day to day financial and administrative management for UCSF’s School of Dentistry assigned department. Responsibilities include monthly, quarterly, and annual production reporting, submitting purchase orders through Bearbuy, processing reimbursements for students, faculty, and staff, and administering the reconciliation and records management process for the department. Responsibilities also include preparing invoices, reviewing department deficit reports, reviewing the general ledger, submitting journal transfers, and pulling data for profit and loss statements.

Additionally, scheduling meetings, drafting meeting agendas and minutes, emailing important office communications to faculty and staff, and assisting with organizing events. The incumbent must work effectively with a variety of stakeholders, including students, faculty, staff, UCSF central offices, and outside vendors to ensure compliance with UC financial procedures and reporting.

The account management functions require knowledge and experience using fiscal policies and systems and an umbrella understanding of campus-wide accounting and budget principles. The administrative functions require knowledge of a variety of administrative operational activities. The incumbent must have excellent verbal and written skills as well as demonstrated working knowledge and application of Microsoft Excel.

The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on work experience and internal equity within this position classification  positions represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $27.83 - $59.15 (Hourly Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: (Use the "Apply for this Job" box below)..html

MISSION: Advancing health through excellence in patient care, education and discovery.
VISION: To be the preeminent innovator in oral and craniofacial health worldwide.

VALUES: Through our values, we demonstrate LEADERSHIP in all that we do. Leadership, Excellence, Accountability, Diversity, Engagement, Respect, Social responsibility, Honesty, Innovation, and Partnership.

The School of Dentistry is committed to providing outstanding, integrated patient-centered care, preparing the next generation of clinicians and scientists for a rapidly evolving health care system, leading the world in scientific discovery and its translation into improved patient care and public health, creating and maintaining a supportive work and learning environment that attracts the best faculty, staff, students and trainees who can meet the changing needs of the School, society and profession, and optimizing resources to support strategic objectives and maximize stakeholder value.

We provide comprehensive oral health care services with over 120,000 patient visits per year. We offer a four-year DDS program as well as a two-year program for international dentists that culminates in the DDS degree. We have numerous specialty residencies, PhD and Master’s degree programs in Oral and Craniofacial Sciences, a combined DDS-PhD program, and a combined PhD-dental specialty training program.

Other graduate programs include Craniofacial and Mesenchymal Biology and Bioengineering, and a DDS/MBA program. The School is one of the preeminent oral and craniofacial research enterprises in the world, ranking number one in NIH funding for 26 consecutive years.

• Bachelor's degree in related area and/or equivalent experience/training.
• 1-3 years of related experience.
• Working knowledge of financial processes, policies and procedures.
• Strong knowledge of financial data management and reporting systems.
• Proficiency in the use of spreadsheet and database software.
• Strong interpersonal skills, analytical skills, service orientation, active listening, critical…