Executive Assistant, Head of West Coast Hub

About This Role

The Executive Assistant to the Head of the West Coast Hub (WCH) will be a highly proactive, collaborative, and self-motivated professional responsible for direct administrative support and coordination to the Head of WCH. This role serves as a central connector for the Hub's leadership team and plays a key role in enabling smooth operations and execution across the site and Biogen.

The Executive Assistant will partner closely with the Head of Strategy, Operations, and Excellence and work as part of a tightly integrated team with the other WCH Executive Assistants, Office Manager, IT, and site facilities lead to coordinate executive meetings, strategic operational reviews, organizational meetings, and WCH-wide events. The EA will also develop strong relationships across the broader Biogen enterprise and with the executive administrative community to ensure alignment, clear communication, and seamless coordination.

The ideal candidate thrives in a dynamic environment, demonstrates strong communication and executive presence, exercises excellent judgment, and proactively strengthens the effectiveness of the WCH leadership team and office.

• Provide direct administrative and operational support to the Head of the West Coast Hub, including calendar management, meeting prioritization, and communication flow.
• Build strong working relationships with team, administrative and operations staff by organizing efficient communication and following up with action items, deadlines and pertinent information.
• Establish rapport with key stakeholders to enable effective management of strategic projects.
• Provide administrative support, including calendar management (scheduling, prioritizing, resolving conflicts), coordination of leadership team meetings (including taking meeting minutes and tracking action items), expense management, and event management (both internal department events and external scientific collaborations/advisory boards).
• Manage travel arrangements and monitor travel progress to resolve issues as they arise.
• Develop, propose and implement process improvements to increase efficiency and achievement of key organizational priorities.
• Maintain group and/or company document and knowledge repositories, workplans, websites, and business systems (e.g., SharePoint) as needed. Expedite flow of work items and initiate follow-up when necessary.
• Coordinate Executive projects, which entail collaborating with relevant stakeholders, and planning, implementing, monitoring, and evaluating projects.
• Identify opportunities to streamline processes, enhance efficiency, while improving operational workflows and communication across the Hub.
• Support budget planning, tracking, and logistics related to executive operations, events, and Hub activities.
• Work alongside other divisional administrative team members to ensure consistency and efficiency within the groups.
• Proactively identify process flows that could be improved and maintain an active presence in the weekly administrative meetings.
• Support the other administrative team members within the division on large-scale divisional meetings/events as needed.

You are proactive, poised, highly organized, and capable of anticipating needs in a fast-paced environment. You bring strong executive presence, exceptional communication skills, and the ability to build trust quickly with leaders across the enterprise. You are a natural collaborator and relationship-builder with the judgment and professionalism to support senior leadership and drive operational excellence.

• Associate s degree or the equivalent combination of education and experience required
• 5+ years supporting senior or executive-level leaders, preferably in life sciences or a matrixed corporate environment.
• Strong technology proficiency, including advanced skills in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), and comfort with collaboration and productivity tools such as SharePoint and Teams; ability to quickly learn new systems and leverage technology to improve workflows.
• Agile with the ability to deliver in a fast-paced environment. Demonstrated ability to…