Receptionist, Administrative​/Clerical

Job Category: Office Services - Conference Services

Requisition Number: RECEP
002080

• Posted :
  January 28, 2026
• Full-Time
• On-site

Showing 1 location

San Francisco
San Francisco, CA 94111, USA

Baker Botts has an immediate opening for a Receptionist in its San Francisco office. This position is responsible for a variety of receptionist and administrative duties for the conference center, including representing the firm professionally while greeting external and internal guests at the reception desk and on the phone, maintaining the reception area and all conference rooms, providing superb service to clients, visitors, internal customers and supporting other departments as needed.

This role reports to the Office Administrator of the San Francisco office. This is a full-time, non-exempt position with excellent benefits.

Essential Duties and Responsibilities

• Meet and greet visitors and notify proper personnel of arrival.
• Receive incoming calls on multi-line switchboard and accurately facilitate calls.
• Provide superb customer service to internal and external clients/visitors.
• Assist with deliveries, courier services, hotel, restaurant and transportation needs.
• Maintain exemplary appearance of conference rooms.
• Schedule heavy volume of meeting room and hotel office requests.
• Issue menu options and provide suggestions to those requiring food during meetings.
• Provide confirmation of meeting and conference room details using EMS.
• Prepare detailed reports of existing and upcoming meetings and confirmation schedules.
• Coordinate with the IT department when audio visual equipment is requested for a meeting or when visitors need computer /docking stations and/or wireless access codes.
• Ensure accuracy of room configuration, IT, and catering of scheduled meetings.
• Place catering orders with vendors, verify orders 24 hours prior to scheduled arrival and confirm accuracy of order upon arrival.
• Use sound judgment to prioritize space and logistics to accommodate demands for conference rooms.
• Perform routine filing and record keeping maintenance.
• Provide customer support for Business Center, i.e. faxing, printing, copying, wireless access.
• Update floor maps, phone directories and other internal lists.
• Daily prepare and post UPS packages, Federal Express packages and US mail.
• Organize and distribute incoming mail and packages.