Executive Assistant - Ads Sales & GTM

Executive Assistant – Moloco Ads Sales & GTM

Moloco builds some of the most powerful AI advertising solutions in the world. Our name—short for "machine learning company"— reflects our core mission: democratizing access to the advanced AI that has historically been reserved for tech giants. Led by machine learning pioneers who built the successful ad systems at Google—including You Tube's monetization engine and key search advertising technologies—Moloco is transforming how businesses grow and compete in the digital economy.

Moloco’s planet‑scale machine-learning platform powers a suite of solutions for advertising growth and monetization:
Moloco Ads is an AI-powered platform that delivers real business outcomes for mobile app marketers through performance-based user acquisition;
Moloco Commerce Media and Streaming Monetization solutions enable retailers, marketplaces, and streaming platforms to build revenue-generating ad businesses that balance user experience and advertiser performance.

Moloco is headquartered in Silicon Valley, with offices worldwide across Seattle, New York, San Francisco, Seoul, Beijing, Singapore, Bangalore, Gurgaon, Tokyo, Shanghai, London, Tel Aviv, and Berlin. Join us today and be part of an exciting period of growth.

We are searching for a professional, polished Executive Assistant to support two VPs within the Moloco Ads Organization. You will not only be their right‑hand partner but will play an integral role inside their organizations, with high visibility into day‑to‑day operations and cross‑functional work across the company. You will own all administrative, logistical, and project‑related tasks to support the organization.

We are looking for a confident, high‑performing EA who is a great communicator, highly resourceful, proactive, and has a take‑charge mindset. This person will thrive in a hyper‑growth, multi‑cultural environment supporting global teams across multiple time zones. This individual must be able to juggle fast‑changing priorities while incorporating the highest degree of integrity, discretion, professionalism, and a can‑do attitude. Our ideal candidate would be located in the Bay Area and would work out of our San Francisco Office.

• Provide administrative and strategic support for two VPs.
• Proactively identify gaps and iterate processes to continuously improve team operations.
• Manage and maintain sensitive and complex calendars across multiple global time zones; optimize executive focus and collaborate with senior leaders and other EAs.
• Coordinate meeting logistics, prepare presentations for All Hands, proactively prepare agendas, and follow up on action items.
• Coordinate logistics for on‑site/off‑site events, ad hoc events, and leadership meetings within budget; attend in person and oversee logistics when relevant.
• Coordinate extensive international and domestic travel.
• Provide general administrative support, including email management, international currency expense reporting, team drive and contact database management.
• Partner internally and externally to arrange meetings with key stakeholders; ensure stakeholders are advised of deadlines.
• Capture and distribute meeting notes and action items; follow up on deliverables and OKRs as needed.
• Create efficient workflows and processes to maximize leaders’ time.
• Potential additional support of calendar, expense, and travel management for other senior team members.

• Experience supporting leaders, ideally at high‑growth technology companies.
• Familiarity with standard corporate technology such as Google Workspace, Slack, Navan, etc., and ability to learn new applications quickly.
• Experience successfully navigating the challenges of working within a multi‑timezone, international environment.
• Ability to anticipate needs and complete a high volume of tasks while working independently with discretion.
• Experience with meeting planning and execution.
• Strong communication skills; can communicate at all levels of the organization with respect, clarity, and humility.
• Excellent interpersonal skills; experience working cross‑functionally, building trust with…