Sr. Administrative Assistant

Software Guidance & Assistance, Inc., (SGA) is searching for a Sr. Administrative Assistant for a contract assignment with one of our premier SaaS clients in San Francisco, CA. This is a hybrid role with 3 days per week in office.

We are seeking a Sr. Administrative Assistant to support multiple leaders within the Creative Cloud Product Marketing organization. Responsibilities will include diverse administrative tasks, assisting teams with calendaring, expense reports management and submissions, coordinating occasional travel, team purchasing, organizing events and leading frequent special projects.

As a Sr. AA, you are an assured, motivated, and organized self‑starter who can work autonomously, take initiative, and follow through. You have excellent interpersonal skills; you listen and prioritize while applying sound judgment; and you can juggle multiple demands simultaneously. You demonstrate strong attention to detail and are able to work effectively with a minimum of direction. You bring a sense of humor and enthusiasm to work across organizations and with diverse personalities in a professional, efficient, and confidential manner.

• Support a fast‑paced organization to optimize their success.
• Plan and organize large meetings and group events, off‑sites when requested.
• Purchase and track hardware, software, office supplies.
• Facilitate between the team and facilities to handle space planning. This includes but is not limited to, handling hotel space for visiting Adobe employees, facilitating office moves and acting as a point person leaders visiting the site.
• Create purchase requisitions and work with the finance department to project expenses.
• Organize occasional travel itineraries with ability to perceive needs (various time zones, distances, etc.), obtain travel visas and prepare detailed itineraries while ensuring ownership throughout the travel planning being prepared to address contingencies and last‑minute changes.
• Prepare, submit and track expense reports.
• Act as a back‑up to other assistants within the organization.
• Use a high degree of judgment and discretion in the handling and maintenance of materials of a confidential and/or sensitive nature.
• Be confident and resourceful.
• Multi‑task and prioritize projects in a dynamic environment.
• Accuracy, and timeliness.
• Excellent teammate with strong social and interpersonal skills.
• Handle complex assignments.

• BA/BS degree preferred OR 8+ years of experience in an administrative environment or equivalent practical experience.
• Deep understanding of MS Office applications including Outlook, Word, PowerPoint, and Excel.
• Strong organizational skills and timely follow-through.
• Experience with cross‑functional collaboration across the company.
• Ability to handle multiple tasks and excel in a fast‑paced environment.
• Flexible, able to deal with change and uncertainty.
• Strong interpersonal skills; professionalism and discretion.
• Confidence and excellent decision‑making skills.
• Strong written and verbal communication skills.
• Ability to work well with all levels of management, staff, and outside contacts.

SGA is a technology and resource solutions provider driven to stand out. We are a women‑owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do.

Be yourself, love what you do and find your passion at work.

SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities.

Please visit our company EEO page to request an accommodation or assistance regarding our policy.