Office Services Coordinator

NBBJ is an award-winning design firm recognized as a TIME
100 Most Influential Company , a Fast Company Most Innovative Architecture Firm and a two-time 2025 AIA National Honor Award recipient. These recognitions reflect our purpose-driven approach that, fueled by ideas and a culture of collaboration, creates healthy buildings, strong communities and a resilient environment. That's where you come in. With leading clients, diverse colleagues and offices in creative capitals around the globe , a career at NBBJ will inspire you to be extraordinary.

You can learn more about our firm , see what it's like to work here and explore recent projects and ideas at  . Join us to make an impact today!

NBBJ is currently seeking a part to full-time Office Services Coordinator to join the San Francisco office. This position is the face to our internal and external customers. This role requires a proactive and adaptable individual who is willing to go above and beyond!

• Manage front desk and greet guests, creating a first great impression with an outgoing personal style ensuring an exceptional in office experience
• Schedule/coordinate internal and external meetings, conference calls and video conferences across multiple time zones
• Coordinate conference room setup details, including catering and beverage services for client meetings or approved events
• Provide office support as-needed, catering, café services, events, administrative, shipping and facilities
• Maintain kitchen and common areas throughout the office
• Maintain office design standards
• Procurement and reconciliation of office expenses and company credit card
• Responsible for hospitality and transportation services.
• Report and coordinate with property management on building related issues
• Maintain employee building access passes
• Primary point of contact for all on-site vendor coordination
• Responsible for office services accounts including but not limited to; catering, coffee, floral, shipping, printing, etc.
• Assist with hiring and onboarding process
• Manage electronic files
• Complete ad-hoc projects as necessary
• Various administrative tasks as needed

• Passion for customer service and hospitality
• Effective team contributor
• A positive, forward-thinking individual who anticipates issues and implements effective solutions
• A confident and composed professional who communicates effectively and engages comfortably with stakeholders at all levels

• 2 or more years in customer service or an administrative support role
• Advanced knowledge of MS Office Suite, specifically Outlook, Teams, Word, Excel and PowerPoint.
• Adobe InDesign, Illustrator or Photoshop knowledge is preferred.
• Organized, detailed oriented, multi-tasked, self-motivated and strongly collaborative.
• Ability to lift 30lbs.

The hourly pay range for this role is anticipated to be between $24 and $27. Actual compensation for successful candidates will be carefully determined based on a number of factors, including their skills, qualifications, location, and experience.

Hours are 8:30am - 5:30pm, Monday - Thursday in office. Competitive compensation package based on experience

NBBJ is an Equal Opportunity Employer. M/F Disabled and Vet EEO/AA Employer.