Real Estate Paralegal

About Allen Matkins

Allen Matkins, a law firm with over 270 attorneys, was founded with deep roots in real estate and has leveraged that foundation to grow and build prominent litigation, corporate, tax, labor and employment, land use, and environmental practices allowing us to partner with clients across myriad industries and markets. For nearly 50 years, Allen Matkins has worked with clients drawn to us by our reputation for market-leading solutions, pragmatism, exemplary quality, approachability, and our unparalleled network of contacts and connections in business and government.

Our firm’s success is driven by our commitment to hiring and developing top talent, ensuring a team that delivers exceptional work and service to our clients. We are guided by our core values: our people are our most important resource; we have a commitment to quality work, all the time; and we work as a team with each other and with our clients - we foster camaraderie.

The Real Estate Paralegal provides organizational and practice-specific support to attorneys in the Real Estate practice group throughout all stages of real estate transactions, from pre-closing through post-closing . The role requires a high level of professionalism, strong attention to detail, and the ability to manage multiple priorities and projects in an organized, efficient manner. In addition, the Real Estate Paralegal supports the department by handling general administrative responsibilities and assisting with special projects as needed.

• Review title exception documents, identify issues, discuss issues with assigned attorney, prepare title review memos and title objection letters.
• Request and negotiate pro forma title insurance policies – both lender and owner policies.
• Prepare estoppel certificates and SNDAs.
• Review and assist with drafting of multiple real estate documents.
• Review, analyze and negotiate surveys, request and finalize revisions to surveys with surveyors.
• Order and review zoning reports. Request and coordinate revisions with zoning consultant.

• Assist with first drafts of leases incorporating LOI terms, first drafts of extension amendments and miscellaneous leasing documents including consents to assignment/ sublease/change in control and broker listing and commission agreements.

• Prepare and/or review organizational documents.
• Order and review certified organizational documents and good standing certificates.
• Prepare and/or review consents and resolutions.
• Obtain EIN for newly formed entities.
• Assemble and circulate organizational documents.
• File organizational documents with secretaries of state, including qualifications to do business.
• Coordinate with search companies regarding independent directors, agents for service of process, etc.
• File and register entities in various states .

• Prepare closing checklists.
• Review documents for blanks/missing information, missing exhibits, etc.
• First drafts of agreements incorporating LOI terms, and first drafts of amendments and miscellaneous real estate documents.
• Obtain missing information from clients.
• Order and review judgment and lien searches.
• Complete documents and assemble exhibits for closing.
• Finalize documents for recording.
• Prepare closing instructions.
• Coordinate preparation of settlement statements with title companies and clients.

• Prepare signature page documents.
• Coordinate and supervise signing parties when clients come to our office to sign documents.
• Assemble documents.
• Coordinate with title companies.
• File UCC financing statements, amendments, assignments, terminations, and coordination of filings.
• Follow up with title companies with respect to recorded documents and title policies.
• Review post-closing documents for accuracy.
• Prepare closing binders.

• Participate in checklist calls.
• Coordinate closing logistics for transactions.

Five (5) or more years of paralegal experience required, including substantial experience…