Project Administrator

We are seeking a Project Administrator to join our Retail team in the Alameda Office. This role supports internal design teams in a variety of operations with a focus on document control for multiple architectural projects.

MBH is an equal opportunity employer that values diversity, equity, & inclusion in the workplace. To request a reasonable accommodation during the interview process, please email

• Manage internal project schedules, communication matrix, and training material for multiple projects
• Administrative processing of project documentation including proposals, contracts, submittals, RFI’s, meeting notes, specifications, and change orders
• Attend client meetings; create and distribute meeting reports
• Monitor and manage projects using Wike, Jira, Deltek VantagePoint, etc.
• Communicate relevant information to the project team to keep projects on schedule
• Create reports and spreadsheets, assist in tracking financials, and flag potential issues
• Work with the Project Coordinator or Project Manager on Accounts Receivables
• Coordinate with client, vendors, consultants, government officials, and MBH team to ensure all project action items are completed and documented
• Manage project closeout process
• Provide coverage for the receptionist and office manager

• Clear and proactive written and verbal communication
• Experience with synthesizing complex information into meeting reports
• Strong attention to detail
• Ability to draft clear, legally sound written documentation
• Experience with project management software
• Ability to maintain many projects at once through high-level multitasking and prioritization
• Knowledge of AEC standards is a plus

• 100% Paid Medical, Dental, and Vision Insurance
• 401k Profit Sharing
• Paid Holidays, Vacation, Volunteer and Sick Time Off
• Commuter Benefits
• Flexible Spending Accounts
• Company sponsored Life, AD&D, and Disability Insurance
• Professional development stipend
• Hybrid work stipend, office snacks, and monthly lunches

MBH Architects offers the best of both worlds: the resources of a top-tier firm with the supportive culture of a close-knit team.

With offices in the San Francisco Bay Area, New York, Denver, Mumbai, and Bengaluru, we provide hybrid flexibility and global reach.

Our success is built on meaningful collaboration and continuous education. Through integrated services (architecture, environmental graphics, fixture and interior design), we deliver world‑class projects, including multi‑family housing, labs, retail experiences for iconic brands, and many more.

We believe great work happens when people feel supported and inspired.

What sets us apart? A strong sense of community, dedication to sustainability and social impact, and a culture that celebrates creativity and connection—whether through design competitions or our legendary waffle-offs.

If you are passionate about your work, and strive for excellence in everything you do, MBH Architects could be the perfect fit for you.

MBH participates in EVerify for all of our US hires and follows applicable local and national hiring laws for all of our locations.