Personnel Technician Civil Service Eligible List

Job Description

The Person nel Technician serves as the primary administrative clerk for Civil Service Commission meetings. The duties of the clerk involve managing commission meeting records, managing the commission meeting AV (sound, microphones, video, public comment, etc.), handling administrative tasks, and supporting those seated on the dais and the public, including recording minutes, and maintaining meeting materials, essentially keeping the commission meeting operations running smoothly.

• Prepare agenda and minutes for Regular meetings and Special meetings of the Civil Service Commission and email to all recipients in CSC mailing lists and others as required/requested.
• Record proceedings; including taking detailed minutes, transcribing notes and transcripts, and documenting all commission actions.
• Managing reports; to include receiving, securing, and maintaining control of all documents and exhibits.
• Post Agenda and Minutes on our website, in the CSC office lobby and outside the meeting room in City Hall.
• Attend and prepare Hearing Room in City Hall for Regular and Special Meetings, take notes during meetings, and assist Commissioners and others with technological or other concerns.
• Prepare employee commendations as requested.
• Maintain and update the Civil Service Commission’s website on SF.GOV
• Prepare Rule amendments and adopted rules as requested, including the Official CSC Memorandum in Word and PDF format and email to all recipients, and post them in the CSC lobby and on our website.
• Assists with recommendations and development of changes to Civil Service Rules, and policies and procedures by proposing and reviewing provisions and evaluating the effect of proposed regulations, laws, etc. on specific or general city employee population, budgeting and other management or administrative functions.
• Provides back-up support for Notice of Meeting, and Notice of Action documents
• Proofreads documents (Executive Officer reports etc.), assists Deputy Director and Sr. Personnel Analyst preparing training and workshop materials
• Assist in organizing and compiling a variety of documents and preparing reports for commission meetings.
• May include additional duties as assigned.

Please note that incumbents in this classification may be required to perform duties as listed in the class specification, which can be found on DHR’s website: (Use the "Apply for this Job" box below)..

Two (2) years of verifiable experience performing complex technical or clerical duties in a human resources environment; AND ability to type/keyboard 40 words per minute.

Knowledge of civil service or merit system principles for the purposes of calendaring appeals for action by the Civil Service Commission, researching projects, and providing technical assistance to departments on personnel matters related to civil service rules.

Ability to assist Human Resources Analysts and senior staff in organizing a variety of materials relating to appeal hearings, rule changes, training, classification and information systems; promote, establish, and maintain harmonious working relationships with professional staff, agencies, individuals, groups, and the general public; perform commission meeting support and calendaring functions in a timely manner; speak clearly and concisely and communicate effectively with people from diverse backgrounds;

understand instructions to perform assigned tasks; and compose letters, memos, and notes.

Skill to input and maintain employment related data and training information using a computer.

One (1) year of verifiable experience administering hearing room proceedings for a board, commission or court.

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency with office software and technology.
• High attention to detail and accuracy.
• Ability to maintain the highest level of confidentiality and work under pressure while maintaining professionalism.

Every application is reviewed to ensure that you meet the minimum qualifications as listed…