Project Coordinator

Software Guidance & Assistance, Inc., (SGA), is searching for a Project Coordinator for a contract assignment with one of our premier SaaS clients in San Francisco, CA. Hybrid preferred, but also open to PST‑based remote.

• Manage Agreements and Documentation: assist in the preparation and distribution of agreements, contracts, and other relevant documents to talent. Ensure all paperwork is completed accurately and on time.
• Arranging Travel: coordinate travel arrangements for visitors - including flights, accommodations, and transportation. Research and book cost‑effective travel options while considering preferences and scheduling constraints. Communicate travel details and itineraries clearly to ensure smooth transitions and minimize disruptions. Stay informed about travel advisories and health and safety protocols to provide informed guidance and assistance.
• Maintain and organize team database and documents to track daily events: input and update data accurately and consistently.
• Calendar management (Outlook) and extensive scheduling with both internal and external partners.
• Budget/invoice approvals.
• Attend key meetings, take notes, and facilitate follow‑up as necessary.
• Coordinate special projects including team offsites, team building activities, team space planning, and potentially other types of projects (arrange meeting spaces, equipment, catering, and other logistical requirements as needed).
• Responsible for regular team analytics and reporting.
• Eagerness to learn new systems and take on stretch‑projects.
• Continually improve the administrative process for greater efficiency.

• 4+ years experience in coordination, administrative, or operations capacity.
• Experience interacting with staff at all levels in a fast‑paced, high‑pressure environment, with a high level of professionalism and confidentiality.
• Knowledge of computer technology, including MS Office applications including Teams, SharePoint, and Excel; proficiency with Adobe products is a plus.
• Demonstrated ability to quickly turn around projects with quality and accuracy.
• Very organized with the ability to juggle multiple and complex demands in a fast‑paced environment.
• Work effectively with minimal direction, take initiative, and follow through.
• Ability to assess and prioritize conflicting demands.
• Education:
  
  Bachelor's degree in a related field.

SGA is a technology and resource solutions provider driven to stand out. We are a women‑owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do.

Be yourself, love what you do and find your passion ase find us at

SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities.

Please visit our company EEO page to request an accommodation or assistance regarding our policy.