Transactional Legal Secretary

The Legal Secretary provides high-quality administrative and clerical support to a team of attorneys in a fast-paced legal environment. This role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities while supporting daily legal, administrative, and client-related functions. This position is based in San Francisco, CA.

• Prepare accurate, well-formatted correspondence, memoranda, and legal documents from handwritten drafts and transcription software
• Prepare new case reports, conduct conflict checks, open new matters, and process check requests
• Perform state and federal court filings, including mandatory e‑filing
• Create and maintain tables of contents and tables of authorities
• Prepare government filings and closing materials, as appropriate to the attorneys’ practice areas
• Enter daily time records as directed by assigned attorneys
• Prepare client billing, including reviewing and editing proformas, drafting cover letters, and distributing finalized invoices to clients and accounting
• Organize, scan, copy, fax, and file legal documents in both physical files and electronic document management systems
• Schedule depositions, hearings, and meetings, including coordinating court reporters, conference rooms, catering, and attorney calendars
• Maintain multiple calendars and agendas to track deadlines and provide timely reminders
• Answer and route incoming telephone calls; take detailed messages as needed
• Process expense reimbursements and vendor invoices
• Maintain client lists, contact lists, and other electronic databases
• Perform additional administrative duties as assigned

• Proficiency with current office technology, including Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Typing speed of at least 60 words per minute with a high degree of accuracy
• Strong written and verbal communication skills
• Ability to work collaboratively with attorneys and colleagues in a team-oriented environment
• Excellent attention to detail with the ability to manage multiple tasks and meet deadlines
• Flexibility to adjust schedule during peak workloads or special projects, including availability for overtime as needed

• High school diploma or equivalent required
• College degree preferred, but not required

• Minimum of 5 years of legal secretarial experience in a relevant practice area
• At least 2 years of experience supporting a billing attorney