Executive Assistant

• Longevity as EA for founder or CEO in a software development company in a hyper growth environment
• Experience working in a corporate environment in an office of 50+ employees
• Experience with Series B or growth-stage companies
• Extremely organized, accountable, and skilled at managing multiple competing priorities
• Tech-savvy with proficiency in Slack, Notion, Ramp, and AI tools
• Comfortable with ambiguity, autonomy, and wearing multiple hats in a startup environment

• Familiarity with investor relations and fundraising processes

An AI-driven company for agentic software development, is seeking a highly organized, proactive, and entrepreneurial Executive Assistant to serve as the strategic right-hand to their CEO, with occasional support for our CTO. This individual will play a crucial role in managing complex operations, supporting the company’s rapid growth, and ensuring seamless execution across both internal and external priorities.

This is a dynamic, high-impact position for someone who thrives in fast-paced, entrepreneurial environments. The ideal candidate is detail-oriented, adaptable, proactive, collaborative, and driven to excel alongside our growing team of 45 professionals, which is scaling to 100+ this year.

• Support office setup, move-ins, and space changes with office manager
• Coordinate company offsites, team events, and internal communications
• Maintain and update organization-wide documentation, including contact directories, team birthdays, and employee bios
• Own and manage updates to the CEO’s Notion workspace and company knowledge systems
• Support operational coordination with team members, including the Ops Lead and VP of Operations

• Manage calendars and travel coordination for the CEO and occasionally CTO, for internal meetings, conferences, events, speaking engagements, and investor meetings, protecting focused work blocks
• Prioritize scheduling requests and resolve conflicts proactively with strategic thinking, with the CEO’s priorities top of mind
• Prepare detailed materials and briefing documents for internal and external meetings
• Record meeting notes and action items, and track follow-ups, using tools like Gong and Fireflies for automated note taking
• Serve as a trusted gatekeeper and communication liaison for executive priorities
• Track and process expense reports and reimbursements efficiently
• Take ownership of ad-hoc strategic projects and initiatives
• Support event planning, including business dinners, conferences, and fundraising events
• Provide occasional light personal administrative support, such as gift purchasing and personal errands
• Handle comprehensive inbox triage and draft/coordinate email responses when appropriate
• Coordinate and assist with board meeting logistics
• Maintain CRM hygiene and relationship management for executive networks

• $150,000 to $175,000 per year annual salary.
• Exact compensation may vary based on several factors, including skills, experience, and education.
• Benefit packages for this role may include healthcare insurance offerings and paid leave as provided by applicable law.