Workplace Coordinator

Job Description

LOCATION:

New York, NY (Near Union Square – Manhattan)

SCHEDULE:

4 days onsite, Monday - Thursday | 8:00–9:00am start to 5:00pm

DURATION: 6‑Month Contract (32 hours/week)

INTERVIEW PROCESS: 2, 30 Minute Virtual Rounds

INTERVIEW TIMES:

First Round:
Thursday 9AM - 9:30AM PST AND 11:00AM; 11:30AM PST

Second Round:
Thursday 1PM - 2:30PM PST

Insight Global is seeking a Workplace Coordinator to support day‑to‑day office operations for Strava's New York team of approximately 40 employees located in Manhattan, near Union Square. This role will act as the front‑of‑office point of contact and play a key part in creating a welcoming, organized, and well‑run workplace environment.

The Workplace Coordinator will partner closely with the Office Manager and broader People Team to support office logistics, employee experience, onboarding, and events (off- site and in-office events). This is an excellent opportunity for an entry‑level administrative or executive assistant‑type professional who is proactive, detail‑oriented, and eager to jump in wherever help is needed.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

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• 1‑2 years of experience in an administrative, executive assistant, workplace, or office coordination role
• Comfortable working in a WeWork or owned‑lease office environment
• Strong attention to detail and ability to think ahead and anticipate needs
• Team‑player mentality with a willingness to jump in and support across functions
• Organized, reliable, and able to manage multiple tasks and scheduling throughout the day
• Professional, friendly demeanor when interacting with employees and visitors

• Provide front desk and receptionist coverage, greeting employees and visitors
• Coordinate office snacks, lunches, and pantry organization
• Manage visitor access and office logistics
• Support off‑sites and events, including scheduling and coordination
• Assist with monthly happy hours and team gatherings
• Support bi‑weekly new‑hire onboarding, including laptop coordination
• Track and manage laptops and office equipment
• Act as an extension of the larger workday, supporting ad‑hoc workplace needs as they arise PLUSSES:

• Prior experience supporting office operations or People/HR teams
• Exposure to onboarding processes or office event coordination
• Experience supporting multiple offices or cross‑location teams