Administrative Assistant III; Engineering Division

Administrative Assistant III (Engineering Division)

Lawrence Berkeley National Laboratory (LBNL) is hiring an Administrative Assistant III to support the Engineering Division. Reporting to the Senior Supervisor of Administrative Services, this position will perform a full range of administrative and task‑oriented functions, including serving as liaison for the division and assisting with property and space projects.

In this role, you will provide interview scheduling and support hiring/onboarding practices, travel and expense reporting, and other divisional projects as assigned. This position will be performed in a dynamic environment with conflicting priorities requiring a high degree of flexibility and ability to multi‑task. You will have the opportunity to interface with personnel at all levels both internal and external to the Laboratory.

The position has an anticipated start date of August 3, 2026.

We’re here for the same mission, to bring science solutions to the world. Join our team and you will play a supporting role in our goal to address global challenges! Have a high level of impact and work for an organization associated with 17 Nobel Prizes!

We invest in our employees by offering a total rewards package you can count on:

• Exceptional health and retirement benefits, including pension or 401(k)-style plans.
• A culture where you’ll belong - we are invested in our teams!
• In addition to accruing vacation and sick time, we also have a Winter Holiday Shutdown every year.
• Parental bonding leave (for both mothers and fathers).

What You Will Do:

• Provide a wide range of administrative support to the division by assessing priorities to ensure accuracy and timely completion of complex tasks; ensuring excellent customer service to visitors and colleagues.
• Report to supervisor.
• Serve as a point of contact with the Division.
• Partner with HR and Hiring Teams to schedule interviews and seminars.
• Manage complex calendars, independently setting priorities when scheduling conflicting appointments.
• Triage inquiries including answering and screening telephone calls and making the appropriate referrals.
• Provide logistical support for mail including reviewing, prioritizing, and disseminating.
• Coordinate logistics planning for events such as formal reviews, workshops, small conferences, and program/technical meetings.
• Arrange complex end‑to‑end domestic and foreign travel with multi‑stop itineraries.
• Prepare for new employees, affiliates, visitors, and guests by completing online request forms and tracking.
• Compose, draft, and prepare correspondence and memoranda for management signature, including sensitive personnel information.
• Assist with property and space projects.
• Track supply inventory and maintain appropriate levels of stock for regularly used items.
• Ensure operation of office equipment, including troubleshooting malfunctions and/or calling for repairs.
• Follow up on procurement requests and purchase requisitions.
• Update Engineering Division and EPG websites with new and revised content, including requesting updated web content, taking photos, and renewing photos.

What We Are Looking For:

• A minimum of 6 years of experience providing administrative support to staff at various levels in a technology, research and/or academic environment.
• Experience with calendar management, meeting and event coordination, travel arrangements, expense reporting, purchasing, document management, and other related administrative tasks.
• Advanced proficiency with Google Workspace and MS Office Suite.
• Experience coordinating events including logistics, catering, and compiling materials for attendees.
• Experience arranging/rearranging multi‑stop domestic and international travel, processing expense reports, and reimbursements adhering to all Lab policies and procedures.
• Strong database and records management skills, including the ability to create and run basic reports, track and maintain dynamic datasets, and create charts/graphs from data.
• Excellent analytical skills including the ability to anticipate, identify, troubleshoot, and resolve routine and complex administrative issues.
• Strong planning and organizational skills, including the ability to handle…