Senior Executive Assistant

Requirements

• The ideal candidate is a high-impact operator: organized, responsive, professional, and adept at prioritizing and navigating a fast-moving environment
• 8+ years of experience demonstrating progressive growth in Executive Assistant roles, culminating in support at the Senior Executive Assistant level, within high-growth technology, hardware, or robotics environments or similar relevant experience
• Expertise in strategic calendar management and priority triage to maximize executive productivity
• Superior written and verbal communication skills with meticulous attention to detail and follow-through
• Exceptional judgment and discretion when handling sensitive or confidential information
• Advanced proficiency in Google Workspace and modern collaboration tools (Slack, Zoom)
• Proficiency in expense management systems, specifically SAP Concur
• Proactive operational mindset with a proven ability to anticipate needs and provide solutions
• On-site presence required 5 days/week in Sunnyvale, CA
• Bachelor’s degree preferred, or equivalent relevant experience
• Minimum of 8+ years of relevant Executive Assistant experience directly supporting C-suite executives
• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 15 pounds at times
• Vision to read printed materials and a computer screen
• Hearing and speech to communicate

• Apptronik is seeking an experienced Senior Executive Assistant to provide on-site support for the Chief Product Officer, Chief Commercial Officer, and Vice President of Software
• Based in our Sunnyvale, CA office, this role is essential for maximizing executive productivity by expertly managing all administrative execution, including complex calendar management, end-to-end meeting logistics and facilitation, internal operating cadences, and expense reporting
• This role serves as a key representative, embodying Apptronik’s core values:
  Curiosity, Humility, Integrity, Passion, and Creativity (CHIPC)
• Strategically manage complex, multi-time zone calendars for the assigned executives, proactively resolving conflicts and ensuring robust meeting hygiene (agendas, pre-reads, attendance, and buffers)
• Coordinate all on-site meeting logistics, including conference room booking, AV setup, and day-of support to ensure smooth meeting execution
• Facilitate and maintain the executive’s internal operating rhythm by scheduling staff meetings, leadership touchpoints, and recurring execution cadences
• Own the end-to-end planning and execution of staff offsites, covering agenda support, rooms, catering, event planning, materials and follow-ups
• Manage timely and accurate expense reporting via SAP Concur, ensuring correct allocations, receipt hygiene, and coordination with finance as needed
• Adopt a strategic, planful approach to all tasks; implement lightweight tracking mechanisms (action items, follow-ups, key deliverables) to ensure operational excellence and prevent dropped threads
• Maintain the highest level of discretion when handling sensitive people, commercial, and financial information
• Proactively partner with internal teams to swiftly unblock administrative needs