Executive Assistant

About Us

The Parker Institute for Cancer Immunotherapy (PICI) is a 501c3 nonprofit organization driving the next generation of cancer treatment by accelerating the development of breakthrough immune therapies to turn all cancers into curable diseases. Founded in 2016 through the vision of Sean Parker, PICI unites the nation’s top cancer centers into a collaborative consortium that fuels high‑risk, high‑reward science with shared goals, data, and infrastructure.

Unlike traditional research models, PICI goes beyond discovery by actively advancing promising innovations through clinical testing, company formation and incubation, and commercialization. PICI has supported more than 1,000 investigators across its network and has a portfolio that includes 17 biotech ventures with over $4B raised in capital. PICI is uniquely positioned to close the gap between scientific discovery and patient access.

By integrating scientific excellence with entrepreneurial execution, PICI is reimagining how cures are made, and accelerating their path to the people who need them most. Find out more  and follow us on Linked In, X, Apple Podcasts and Spotify.

The Executive Assistant (EA) is a strategic support partner to three members of PICI’s Executive Leadership Team (ELT), providing a full range of administrative and operational assistance of considerable complexity, sensitivity, and organizational impact. The EA is embedded in the Office of the CEO, works closely with the Chief of Staff (a member of the ELT), and is expected to bring judgment, initiative, and strategic awareness to everything they do.

The EA anticipates needs, manages competing priorities with skill and discretion, and serves as a trusted liaison between supported executives and internal and external stakeholders. In addition to direct executive support, the EA may take on coordination responsibilities for cross‑functional organizational initiatives, serving as an EA lead across multiple work streams and stakeholder groups.

• Primary Report:
  The Executive Assistant reports to the Chief of Staff.
• Team Integration:
  The Executive Assistant is a core member of the Office of the CEO/Business Ops, maintaining close working relationships with three supported ELT members, the Chief of Staff, and fellow EA team members.
• FLSA Status:
  Exempt

• Manage complex, high‑volume calendars with strategic judgment, independently committing executive time based on a deep understanding of their priorities and the organizational context of each request.
• Coordinate travel arrangements, logistics, and associated preparations, ensuring executives are fully prepared for every engagement.
• Maintain and contribute to PICI’s unified organizational calendar, ensuring all relevant internal, external, and site‑related events for supported executives are accurately reflected and updated.

• Serve as a proactive, anticipatory partner to supported executives, identifying needs, flagging issues, and surfacing information before it becomes a problem.
• Support the preparation and logistics of high‑level meetings, scientific convenings, workshops, and strategic gatherings, ensuring participants are prepared and follow‑up is captured and communicated.
• Help supported executives stay on track with their corporate goals by coordinating readouts, prompting teams on deliverables, and ensuring key updates are consolidated and communicated on time.
• Coordinate and track action items across executive portfolios, prompting relevant parties and flagging delays or risks to the Chief of Staff as needed.

• Serve as EA lead on one or more cross‑functional organizational initiatives, owning meeting coordination, scheduling, action item tracking, and readout logistics across multiple work streams and stakeholder groups.
• Act as a connective link across teams and functions, helping ensure coordination gaps are identified and surfaced promptly.

• Serve as the primary liaison to internal and external constituencies on behalf of supported executives; screen…