Executive Assistant

Department: Business Operations

Employment Type: Full Time

Location: SF / Boston / Remote (USA)

We are seeking a proactive and highly organized Executive Assistant to support our executive leadership team. This role is crucial in ensuring smooth day-to-day operations, enabling leadership to focus on strategic initiatives. The ideal candidate thrives in a fast-paced environment, excels at problem-solving, and has a keen eye for detail.

• Executive Support :
  Manage complex calendars, coordinate meetings, and prioritize executive schedules to maximize efficiency.
• Communication & Coordination :
  Act as a key liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
• Meeting & Event Management :
  Plan and execute leadership meetings, prepare agendas, take minutes, and track action items to ensure follow-through.
• Travel & Expense Management :
  Arrange domestic and international travel, accommodations, and itineraries while managing expense reporting.
• Project & Office Management: Assist in special projects, including research, presentations, and operational initiatives to support business objectives.
• Confidentiality & Discretion :
  Handle sensitive company information with the highest level of professionalism and confidentiality.
• Management of Travel Logistics : management of executives travel arrangements, scheduling, and calendaring (both personal and professional)

• 3+ years of experience as an Executive Assistant, ideally in a SaaS, tech, or startup environment.
• Exceptional organizational and time-management skills, with the ability to anticipate needs and proactively address challenges.
• Strong written and verbal communication skills; ability to craft professional correspondence and presentations.
• Tech-savvy, with proficiency in Google Workspace, Slack, Zoom, and project management tools (e.g., Linear).
• Ability to juggle multiple priorities and work under pressure while maintaining a high level of accuracy. Occasional availability on weekends may be necessary.
• A strong sense of discretion and professionalism when handling confidential matters.
• Experience managing travel logistics, expenses, and supporting C-level executives.

• Impactful Work :
  Help shape the operational strategies of top-tier sports organizations, broadcasters, and live entertainment companies through applied analytics.
• Forward Thinking :
  Build analytical systems that blend creativity and rigor, combining algorithms, optimization, and real-world data to solve high-stakes problems.
• Collaborative Culture :
  Join a close-knit, interdisciplinary team that values learning, experimentation, and cross-functional collaboration.
• Growth & Ownership :
  Play a key role in shaping our data science practice while building next-generation tools from the ground up.