Grant Administrator; Research and Programs Administration Professional II, Range - Office of Research

Grant Administrator

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The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

This is a one-year probationary position.

Full-Time

Monday through Friday; from 8:00 am to 5:00 pm

$5,797 - $6,274 Per Month ($69,564 - $75,288 Annually)

Salary is commensurate with experience.

This position serves as a Grant Administrator (GA) for a large portfolio of externally funded grants and contracts in the Office of Research and Sponsored Programs (ORSP). GAs work as part of an ORSP team responsible for all areas of research administration, including both pre- and post –award functions. GAs are expected provide full the full range of services to Principal Investigators(PIs) from proposal submission to project close out, while ensuring compliance with funder guidelines.

• Organizing and planning multiple pre- and post-award projects and deadlines
• Reviewing large number of transactions
• Resolving complex issues
• Establishing effective working relationships with other departments
• Providing excellent customer service
• Demonstrate safe work practices for oneself, others and the office environment

Read guidelines thoroughly and become familiar with instructions, noting any special requirements or restrictions; meet with PIs to explain pre-award policies and processes, to discuss the guidelines, and to delineate tasks; develop budget; prepare required proposal documents; work with ORSP HR staff to project salary and benefit costs; interface with funding agencies and serve as liaison between PI and agency contacts;

prepare and submit complete and accurate proposal documents using the Proposal/Grants Management system and/or agency portals; submit proposals in advance of agency deadlines.

Review award or contract documentation and meet with PI to go over major provisions concerning budget provisions and restrictions, waived and unwaived budget categories, period of award, and deadlines for progress and financial reports. Review major compliance issues as needed, including subrecipient monitoring, human and animal subject use and conflict of interest. Revise budget if changes are needed. Discuss and plan pre-award spending process, spending mechanisms, including HR procedures for hiring and paying personnel.

Send out funding notification, enter award information into the Proposal/Grants Management system and prepare budget forms for Fiscal Affairs so that the project can be set up in the financial system. Also, budgets and other plans may need to be revised for the PI's other grants and/or contracts as a result of the new award.