Legal Administrative Assistant

Summary

The San Francisco office of Clark Hill LLP is seeking a Legal Administrative Assistant (LAA) to join our CHART Team (Clark Hill Administrative Resource Team) supporting our Litigation attorneys. The ideal candidate will be proficient with Microsoft Office including Outlook, Word, and Excel, including the use of styles and the creation and formatting of complex documents. This position reports to the CHART Manager, Office Manager, and is responsible for ensuring that optimal workflow is maintained by providing administrative support and litigation support as part of CHART.

This is a 37.5‑hour per week, non‑exempt, hybrid position with an in‑office requirement of 3 days per week.

• Provides general administrative assistance, such as maintaining the attorney’s calendar and making travel arrangements.
• Provides administrative and litigation assistance to Team Lead and assigned teams.
• Drafts and proofreads correspondence and legal documents, such as pleadings and contracts.
• Manages time entries.
• Creates letters, memos, and reports as required and prepares and distributes office correspondence.
• Enters conflict information into the system to run conflict checks for new clients and open new matters.
• Manages client billing by preparing, finalizing, and sending out bills, and resolves billing issues in cooperation with the billing attorney.
• Understands and delivers on the needs of internal customers.
• Completes and submits check request forms.
• Communicates with clients and witnesses to schedule meetings, interviews, and depositions.
• Trains on various technology applications used across the firm as needed.
• Manages, organizes, and maintains documents in paper or electronic filing systems.
• Electronically files motions (when applicable) with the appropriate court system(s).
• Provides documentation, as required, to clients and opposing counsel.
• Manages incoming phone call inquiries (as required by some attorneys).
• Performs billable work when qualified and, if requested on an as‑needed basis.
• Performs other duties or tasks as assigned or requested by the CHART Manager, Office Manager, attorneys, paralegals, or Business Unit Leader.

• Effective verbal, non‑verbal and written communication skills.
• Effective teamwork and collaboration capabilities.
• Strong prioritization and attention to detail.
• Exhibits strong initiative as an individual and team member.
• Able to anticipate, diffuse, and effectively resolve disagreements.
• Strong personal resilience.
• Knows what attorneys do and understands how to deliver services within their needs and preferences.
• Knows how the firm works and how to get things done.
• Dedicates to consistently meeting expectations and requirements of internal customers.
• Highly competent in MS Office applications and other legal software as required.

• High school diploma or GED equivalent required.
• Three (3) to five (5) years of prior successful experience as an Administrative Assistant or Legal Secretary required; litigation experience is a must.
• Preferred experience in the specific or related practice area.

The salary range at the time of posting is approximately $40–$50 per hour or approximately $80,000–$100,000 annually, depending on experience and based upon a full‑time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data.

• Health insurance with optional HSA/FSA
• Short‑term disability
• Long‑term disability
• Dental insurance
• Vision care
• Life insurance
• 401(k) plan
• Paid vacation
• Sick time
• Parking/public transportation allowance
• Employee assistance program