Legal Executive Assistant

Beacon Hill's client, a specialized law firm focused on antitrust, intellectual property, and complex commercial litigation, is seeking a Legal Executive Assistant to support their team, consisting of approximately 20 employees, primarily attorneys. Reporting to the Office Administrator, this role handles a range of clerical and administrative tasks, including coordinating activities and events as needed. The position provides administrative support to the assigned team or pool with limited supervision.

• Location: San Francisco, CA 94105. Fully onsite (5 days/week) during the temporary assignment; if converted to direct hire, the schedule would shift to hybrid (3 days onsite/2 days remote).
• Start: ASAP
• Duration: Open-ended with potential to convert direct hire
• Schedule: 10:00 AM - 6:00 PM
• Pay: $40-$45/hour, depending on experience

• Associate's degree preferred
• 2+ years of general office experience and prior law firm experience required
• Excellent communication skills, both verbal and written
• General knowledge of office equipment and tools
• Strong Microsoft Office skills - Word, Excel, PowerPoint, Outlook, and various document management tools
• Ability to build rapport with attorneys and professional staff
• Strong organizational skills with great attention to detail
• Ability to work independently but within a team environment

• General administrative support services
  • Maintain calendar and contacts
  • Schedule and coordinate room reservations for individual and group meetings
  • Greet clients and coordinate meetings, including arranging refreshments and food
  • Track monthly expenses, prepare expense reports, and manage corporate card accounts
  • Make travel arrangements
  • Respond timely to emails requesting other assistance
• Documentation
  • Proofread documents at attorney request
  • Perform photocopying, scanning, faxing, binding, filing, etc.
  • Prepare legal correspondence, documents, electronic filings, etc.
  • Document formatting, following firm styles, finalizing document for filing, including TOCs
  • Create and maintain files
  • Prepare new client/matter forms; engagement letters, etc.
  • Create binders
• Track attorney bar admissions, court admissions, and CLEs
• Conduct minor non-billable research for assigned attorneys (i.e., filings, court cases, patents, etc.)
• Enter attorney hours into time management system and manage contract attorney time as applicable
• Review and edit monthly prebills; drafting cover letters for same
• Handle minor personal tasks for a Partner
• Provide backup services for other admins or office personnel
• Other duties and special projects as assigned

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.