Executive Assistant to CEO

Executive Assistant To The President & CEO

Since opening in 1998, The Tech Interactive has been an integral part of the San Francisco Bay area and is proud to serve families and young people through hands-on activities, experimental labs, and design challenge experiences.

Here at The Tech our mission is to inspire the innovator in everyone! We are a team of diverse individuals committed to creating learning experiences that empower young folks to innovate with creativity, curiosity, and compassion. We believe that technology is leading and transforming lives all over the world and we want to help develop the next generation of problem-solvers.

If you join our team, we know you will have a fulfilling and rewarding role focused on giving back to our community, especially those that have been historically marginalized and underserved.

Position Overview

The Executive Assistant to the President & CEO at The Tech Interactive provides administrative and coordinative support to the President & CEO, while also working closely with The Tech's leadership team and the board of directors. The Executive Assistant will also manage relationships with high-level donors, board members, community representatives, and staff members.

What You'll Do:

Role Objective:

• Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
• Support board relationships including scheduling meetings, producing materials, managing records, and supporting board committees.

Key Responsibilities:

• Proactively identify and implement systems to keep the CEO organized and to make the most use of her time.
• Manage and prioritize a challenging calendar with many competing requests across global time zones with minimal guidance.
• Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company.
• Effectively liaise, communicate and collaborate with the other leadership team and administrative staff to appropriately plan meetings and drive intended success for the team and event.
• Draft and review correspondence for internal announcements, board meetings and organizations in which the executive is involved with a focus on details and accuracy
• Create executive-level presentations, including the ability to build slides, review content, leverage data, and creatively utilize graphics to enhance presentations.
• Produce notes from meetings attendance for various internal and external meetings and provide proper follow-up to ensure tasks are properly assigned and completed
• Act as the project and logistics lead for various internal events and off/on-sites.
• Manage frequent and changing travel arrangements.
• Track and submit expenses in a timely manner with accuracy.
• Assist with the research and development of emerging initiatives, providing summaries and recommendations as appropriate.

Skills and Attributes:

• Bachelor's degree or equivalent level of education and experience
• 5+ years of related experience required in working in an executive assistant role supporting C-level executives
• Advanced proficiency in Google Suite (Gmail, Google Calendar, Google docs, Google drive) and Microsoft Office (Microsoft Word, Excel, Powerpoint) and other tech stack tools a plus.
• Master at prioritizing, able to manage multiple projects at once without discounting details and while knowing what needs to be focused on first.
• Flexible hours as dictated by the needs of the business for projects and meetings
• Excellent communication and interpersonal skills, comfortable asking questions and meeting face to face with an executive in a collaborative in-person relationship
• Strong time-management skills and ability to organize and coordinate multiple concurrent projects on deadline
• An interest in growing into the role and taking on new responsibilities when they arise without impacting key responsibilities

Preferred Skills and

Qualifications:

• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible…