Executive Assistant

At a glance

Another Source is proud to partner with San Francisco State University in the search for an Executive Assistant to the Vice President of Administration & Finance. This highly visible role offers the opportunity to serve as a trusted partner to the VP/CFO, supporting executive operations, communications, scheduling, special projects, and key initiatives that impact the university. The ideal candidate is an experienced executive support professional who enjoys building relationships, managing competing priorities, and helping senior leaders operate at their best.

Another Source’s client, San Francisco State University, is recruiting an Executive Assistant to join their Administration and Finance team in San Francisco, CA. (Internally, this position is classified as a Confidential Administrative Support III)

About San Francisco State University:
As part of the California State University system, San Francisco State University is a nationally recognized public institution known for its commitment to academic excellence, social justice, and student success. Located in one of the world’s most innovative and diverse cities, SFSU serves as a vibrant community of students, faculty, and staff while preparing graduates to make meaningful contributions across industries and communities.

The Administration & Finance Division plays a critical role in supporting the university’s mission by overseeing financial operations, strategic planning, budgeting, business services, and administrative functions that enable the institution to thrive. This role offers the opportunity to work closely with senior leadership and gain visibility across a complex university environment.

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This is a highly visible and trusted position supporting the Vice President & Chief Financial Officer and the broader Administration & Finance Division. As the Executive Assistant, you’ll serve as a key partner in managing executive operations, communications, scheduling, events, and divisional priorities while handling sensitive information with discretion and professionalism.

Working closely with the Director of Administration & Strategic Planning, you’ll help ensure the VP/CFO’s office operates efficiently and effectively while serving as an important liaison to university leaders, faculty, staff, students, CSU Chancellor’s Office personnel, and external stakeholders. This role is ideal for an experienced administrative professional who enjoys working in a fast‑paced environment, managing multiple priorities, and supporting executive leadership.

• Manage a complex and dynamic executive calendar, coordinating meetings, appointments, university commitments, and CSU‑related engagements
• Prepare, review, and coordinate confidential personnel, budgetary, payroll, and executive‑level materials requiring a high degree of discretion
• Anticipate scheduling needs, resolve conflicts, and ensure priorities are effectively managed
• Coordinate travel arrangements, reimbursements, registrations, itineraries, and related documentation
• Prepare and distribute executive correspondence, reports, presentations, and briefing materials
• Support university committees and leadership meetings, including the monthly University Budget Committee meetings
• Create professional presentations, visual communications, charts, and informational materials for executive audiences
• Coordinate conferences, retreats, workshops, and special events on behalf of the VP/CFO

• Serve as the primary point of contact for visitors, callers, and campus stakeholders engaging with the Administration & Finance office suite
• Maintain organized office operations, filing systems, supplies, records, and administrative processes
• Coordinate incoming and outgoing mail, deliveries, and service requests
• Support division‑wide communications and administrative initiatives

• Provide lead work direction to student assistants supporting the office
• Coordinate recruitment, onboarding, training, scheduling, and…