Receptionist San Francisco, CA

Receptionist

We are looking for a detail-oriented receptionist to support front-desk operations for a contract position based in San Francisco, California. This role serves as the first point of contact for visitors and callers, helping create a welcoming and organized office environment. The ideal candidate is comfortable managing administrative tasks, handling communications across multiple channels, and keeping daily schedules and records up to date.

Responsibilities:

• Greet visitors, clients, and staff in a courteous manner while maintaining an efficient and organized front-desk presence.
• Manage a multi-line phone system by routing incoming calls, taking accurate messages, and directing inquiries to the appropriate contacts.
• Coordinate calendars and arrange appointments to support smooth daily office operations.
• Respond to email inquiries promptly and ensure communications are handled clearly and effectively.
• Perform data entry tasks with accuracy and maintain organized digital and physical filing systems.
• Prepare, update, and format documents using Microsoft Word, Excel, and Outlook as needed for administrative support.
• Assist with general receptionist and customer service duties, including answering questions and providing basic office information.
• Help maintain an orderly reception area and support the team with routine clerical tasks as priorities shift.