Workplace Coordinator

About the Role

As a Workplace Coordinator in our San Francisco office, you will partner with Workplace Operations to manage day-to-day office operations and create an environment where employees can thrive. The ideal candidate is organized, personable, and brings strong problem-solving skills to everything they do. This position is based in our San Francisco office five days per week and is a great opportunity to make a significant impact in a fast paced environment.

• Assist with welcoming and onboarding new hires
• Provide on-site support and serve as a first point of contact for employee questions
• Assist the Workplace team with day-to-day activities as directed
• Deliver exceptional customer service through Gmail, Slack, and our Support Portal — for both in-office employees and remote employees
• Gather and relay employee feedback on the workplace to help drive continuous improvement
• Manage the swag program
• Cover the reception desk as needed

• Handle incoming mail and package processing
• Initiate maintenance and repair calls to keep the office running efficiently
• Liaise with janitorial team to maintain office organization and cleanliness
• Serve as a liaison to building management regarding facilities issues
• Coordinate badge and key fob distribution and access
• Oversee guest access procedures
• Serve as an emergency warden
• Maintain first aid supplies and ensure health and safety standards are met

• Assist with the Food & Beverage program
• Help maintain kitchen cleanliness and ensure the snack and beverage program runs smoothly with our third-party vendor
• Assist with planning and executing internal events, both in-office and offsite, including team meetings, offsites, and employee celebrations
• Partner on logistics, vendor coordination, and on-site support for all internal events

• Strong work ethic with a commitment to reliability, dependability, and confidentiality
• Exceptional attention to detail and time management skills
• Empathetic, approachable demeanor with a genuine passion for helping others
• Ability to identify root causes rather than settle for quick fixes
• Familiarity with tools and resources for resolving office-related issues, including desk booking systems, AV equipment, and facilities management platforms
• Excellent communication skills across teams and platforms
• Flexibility and adaptability in a dynamic, changing environment
• This position is in-office five days per week
• Previous experience in office management, facilities, or hospitality preferred

We offer competitive compensation, startup equity, health insurance and other competitive benefits. The US base salary range for this full-time position is: $100-140K + equity + benefits. Our salary ranges are determined by location, level and role. Individual compensation will be determined by experience, skills, and job-related knowledge.

Together AI is an Equal Opportunity Employer and is proud to offer equal employment opportunity to everyone regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, and more.