Personnel Clerk Citywide; C00463 Job San Francisco area,California USA,Administrative/Clerical

Position: Personnel Clerk (1202) - Citywide (C00463)

Full-time
Certification Rule:
Rule of the List
Exam Type:
Class Based Test
Work Hours:

Regular
Job Code and

Title:

1202-Personnel Clerk
Fill Type:
Permanent Civil Service

Company Description

This is a Citywide Exam posting. Your application to this posting is an application to take a citywide exam.

If you pass the exam, you will be emailed your score and ranking on the eligible candidate list. When a department has an open position with this job classification they will use this eligible list to hire for that position. Departments will contact candidates from this list to gauge interest in their specific roles. Learn more about the City’s hiring process here: (Use the "Apply for this Job" box below)./

Final

date to receive applications

Final date to receive applications
:
Apply Immediately. Application filing will be open at least through Friday, July 10, 2026 and will close any time thereafter.

Salary Range

Salary Range
: $74,542 – $90,506

Job Description

Under supervision, the Personnel Clerk performs a variety of specialized clerical duties in connection with personnel related matters.

Processes personnel transactions by gathering information for new hires, certifications, separations, reassignments, referrals, leaves of absence and other personnel matters; fills out forms and distributes copies to appropriate departments and individuals to ensure that all personnel actions are initiated and that correct personnel records are posted and maintained.

Processes personnel requisitions and modifications either manually and/or electronically by filling out forms and/or entering information into the system; maintains log by vice and assignment number, and locates budget information for requisitions and position control.

Compiles data and generates reports concerning employee status, probationary list, payroll activities; verifies information manually and/or by computer to ensure its accuracy.

Creates and updates personnel files, manually and/or electronically, regarding appointment data, verification of employment, and other relevant information to ensure accurate information is kept on employee status; updates records to show changes in employee status, tax code and personal addresses.

Responds to phone and personnel inquiries from employees, applicants, and other interested individuals concerning various personnel matters, such as employee benefits, leaves of absence; and makes referrals as necessary.

Files personnel documents according to established departmental procedures by using chronological, and alphabetical filing systems; accepts subpoenas, summons and other legal documents to ensure that documentation/information is properly maintained and posted in a timely manner.

Maintains computerized records and database information by using word processing, spreadsheets and other applications to ensure accuracy of data and process personnel transactions.

Processes and schedules appointments for medicals, fingerprinting, drug testing, employment verifications, and driver’s license renewals to ensure that employee’s records are completed and updated.

Performs related duties and responsibilities as assigned.

Qualifications

Experience
:
One (1) year (equivalent of 2,000 hours) of verifiable experience maintaining personnel records and generating reports.

Substitution
:
Possession of a certificate of completion from the San Francisco Human Services Agency’s Career Pathway Clerical Administrative Program will substitute for the minimum qualifications listed above.

EEO Statement

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

Job Location #J-18808-Ljbffr