Executive Assistant

Location
:
San Francisco, CA Work Schedule
:
Hybrid (in-office 3 days per week: Monday, Tuesday, and Thursday), 6-month contract Compensation
: $44.50 - $50.00 per hour

We are seeking a highly experienced and proactive Executive Assistant to provide strategic and operational support to senior leadership within a dynamic, innovative biotech-focused organization. This role offers the opportunity to work closely with executive leaders, managing complex schedules, coordinating high-profile projects, and facilitating seamless communication across teams. The ideal candidate is energetic, discreet, and solutions-oriented, ready to contribute to a forward-thinking environment committed to harnessing AI for transformative biotech research.

This position is a contract/temporary role with potential for growth and career development within a rapidly evolving industry.

• Manage and optimize complex calendars for multiple senior executives across different time zones, prioritizing commitments and ensuring efficient use of time.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense reports.
• Handle all forms of communication with professionalism and confidentiality, including email correspondence, meeting requests, and internal updates.
• Assist in planning, preparing, and supporting strategic meetings, presentations, and reports, ensuring clarity and accuracy.
• Organize and execute high-profile events, off-sites, and special functions with creativity and precision.
• Attend key meetings to develop agendas, take detailed notes, and track actionable items from initiation to completion.
• Partner with workplace, IT, and events teams in logistics planning to ensure smooth execution of organizational initiatives.
• Build strong relationships within the organization, serving as a trusted point of contact and proactive connector.
• Provide mentorship and support to fellow executive assistants as a senior team member.
• Support various ad-hoc projects, initiatives, and special assignments as needed to support organizational goals.

• 7+ years of experience supporting VP or C-level executives, preferably in enterprise SaaS, technology, or biotech industries.
• Demonstrated success managing multiple high-stakes priorities in fast-paced environments.
• Outstanding organizational skills with a proactive and solutions-oriented approach.
• Excellent communication skills with high emotional intelligence and discretion.
• Proficiency with productivity and collaboration tools such as Google Workspace, Slack, Zoom, and Navan.
• Ability to remain calm and focused under pressure while handling sensitive information.
• Passion for biotech, innovation, and purposeful work.

• Experience supporting executives in dynamic, high-growth tech or biotech companies.
• Familiarity with general event planning, project coordination, and stakeholder engagement.
• Strong interpersonal skills and the ability to build rapport across diverse teams.

Benefits:
Eligible employees may have access to benefits including medical, dental, vision, paid time off, paid holidays, and other company-sponsored programs, subject to eligibility requirements. (If this is a contract role: This position is not eligible for company-sponsored benefits unless otherwise required by law.)

We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.

Work authorization:
At this time, we are unable to offer employment sponsorship.