Office Manager

Who are we?

Thank you for asking! Kindness and curiosity are some of Atelier Ten’s tenets. We’re an international environmental design consultancy creating high‑performance, sustainable, award‑winning buildings that give back to the wider environment, don’t waste resources, and make people feel good. Atelier Ten’s projects range from offices and labs to multifamily residential to large‑scale masterplans. Atelier Ten is a member company of Surbana Jurong (“SJ”), a global urban, infrastructure and managed services consulting firm based in more than 120 offices across 40 countries.

We are looking for someone to fill our part‑time Office Manager role in our San Francisco office. The Office Manager oversees the efficient operations of our 6,000 square foot office in Union Square, helps build and maintain the collaborative and fun work environment, and is responsible for ensuring our staff have a great place to work in a very hands‑on capacity.

This is a part‑time, in‑office role; the selected candidate will be expected to work onsite Tuesday through Thursday, from 9 AM to 5 PM.

• Liaise with cleaning staff, maintenance vendors, the IT team, and building management to ensure a clean, and well‑functioning office (including conference rooms, furniture, employee desks, appliances, etc.)
• Act as a receptionist for the office and provide a friendly, welcoming atmosphere to both local and visiting staff as well as visitors
• Maintain adequate office supplies, snacks, and beverages for employees including regular grocery, catered food, and other vendor orders
• Answer, forward, and screen phone calls, and distribute mail and packages.
• Handle the scheduling, logistics, and execution of business meetings and employee teambuilding events, wellbeing activities, staff promotion/life event celebrations, etc.
• Oversee the office layout by coordinating new staff seating assignments, existing staff desk relocation, and maintaining an up‑to‑date staff seating chart in conjunction with the recruiting and IT teams
• Coordinate local recruiting needs including reviewing resumes, conducting initial phone screens, scheduling job interviews, initiating reference checks, sending offer letter packages, and onboarding new hires
• Assist in managing local People and Culture/Human Resources matters including new employee orientation, onboarding and learning and development.
• Understand and oversee office policies and processes while working on ways to improve them
• Execute administrative procedures including timesheet and expense reporting, electronic filing of paperwork on servers, local office budgeting, and training
• Serve as the on‑site point person for IT support, including new employee laptop setup, troubleshooting local hardware/software issues, coordinating with external IT vendors, and maintaining server room organization and equipment.
• Build trust and rapport with employees through timely responses to inquiries and support requests
• Provide administrative support to senior staff when needed

• Willingness to roll up your sleeves and pitch in to help in any area of the business as well as being flexible with change
• The ability to promote yourself as being available and capable to help staff resolve any office‑workplace related needs
• Comfortable assisting with basic IT tasks—such as new computer setups or hardware troubleshooting—under the remote guidance of our New York‑based IT team
• The ownership to take “charge” of the office. Knowing what you can do on your own, where you need support and guidance from other staff, and when you need to hire business partners.
• General project management experience including planning, budgeting, logistics, deadlines, and documenting
• The skills to collaborate with office managers in other A10 offices to share ideas, obtain guidance, and ensure equivalent workplace standards
• Effective time, space, and task management
• Facilities management knowledge is a plus
• Excellent verbal and written communication with an ability to tailor communication style to diverse audiences
• Proficiency using standard office equipment, adapting and implementing HR/office…